Executive Assistant

About the Role

We are seeking a detail-oriented and proactive Executive Assistant to join our team at Seven Seas Beauty Products, located in Azadpur, Delhi. The successful candidate will provide key administrative and operational support to senior management, ensuring efficient handling of multiple responsibilities.

Key Responsibilities

• Oversee calendar management, scheduling appointments and meetings for executives.
• Organize both internal and external meetings, including preparation of agendas and documenting meeting minutes.
• Manage professional communications including emails, phone calls, and correspondence.
• Create reports, presentations, and official business documents as needed.
• Collaborate with various internal departments and external partners to facilitate seamless operations.
• Coordinate travel arrangements, accommodation, and logistical support for meetings.
• Maintain confidentiality by managing sensitive files and documentation securely.
• Track outstanding action items and ensure their prompt resolution.
• Keep office records and documents systematically organized.
• Support preparation of Management Information System (MIS) reports and presentations.
• Perform administrative duties to support everyday business functions.

Qualifications and Skills

• Fluency in both English and Hindi, with excellent written and verbal communication capabilities.
• Advanced skills in MS Office applications including Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time management skills to juggle multiple tasks effectively.
• Ability to work well under pressure and maintain professionalism.
• Interpersonal skills that foster positive working relationships.
• Commitment to maintaining confidentiality and exercising discretion.
• Problem-solving mindset combined with excellent coordination skills.