Event Operations Intern

About Alma

Alma is dedicated to making immigration processes more accessible, transparent, and compassionate by leveraging advanced technology alongside thoughtful legal support. Supported by prominent investors and staffed by a team experienced in immigration law, product development, operations, and successful startups, Alma is building an innovative platform to serve the immigration community.

Role Overview

We are looking for an Event Operations Intern to contribute to our growing events function, ensuring each in-person dinner, party, and workshop designed for founders and HR/People teams is executed flawlessly, punctually, and up to premium standards. This role emphasizes hands-on, practical learning, working closely with our events team to manage detailed logistics that transform good events into memorable experiences.

Key Responsibilities

• Assist in managing all operational aspects of events including venue selection, catering arrangements, vendor coordination, audiovisual setup, event schedules, merchandise management, and readiness on the event day.
• Participate onsite to help with event setup, execution, and teardown, proactively filling in where required.
• Maintain the premium and thoughtful presentation of every event in alignment with Alma's brand identity.
• Develop and refine repeatable operational checklists, timelines, and playbooks tailored for various event types.
• Organize and update event documentation, maintain vendor lists and track relevant metrics.
• Assist in monitoring budgets, staffing requirements, and relationships with vendors in line with the event calendar.
• Work collaboratively with the events team to implement plans through effective on-the-ground logistics.
• Coordinate timelines, follow-ups, and actions to ensure multiple events proceed smoothly in parallel.
• Provide clear, regular reports on progress, pending tasks, and areas needing support.
• Document operational learnings from each event, identifying what facilitated success and what introduced challenges, and apply this insight to future events.
• Track expenditures against budgets, timely flagging any anomalies.
• Contribute innovative ideas to continuously improve the quality and efficiency of our events as their frequency increases.

Candidate Profile

• Currently enrolled in school within the Bay Area and able to commit 3 to 6 months working more than 12 hours per week.
• Experience organizing events through clubs, organizations, part-time roles, or personal initiatives, with enthusiasm for logistical execution behind events.
• A passion for crafting memorable and positive experiences for event attendees.

Not Suitable If:

• Prefer strategy over hands-on logistics and executing event details.
• Dislike detailed coordination, managing vendors, or working onsite during events.
• Feel uncomfortable navigating ambiguity or being the problem-solver during unplanned changes.

Working Environment

Join a dynamic, mission-focused startup committed to transforming immigration experiences with values emphasizing thoughtfulness, agility, and scalable systems. Expect cross-functional collaboration and a strong commitment to serving our community.

Benefits and Perks

• Competitive hourly wage.
• Opportunity to gain frontline experience in a scaling startup, receiving mentorship from leaders in legal, technology, and business sectors.
• Chance to contribute creatively and assume increasing responsibilities over time.

Additional Information

We encourage candidates with diverse backgrounds and varying experiences to apply even if they don't meet every requirement. Our work benefits from embracing complexity and individuality.