Event Operations Coordinator

About Yahoo and the Role

Yahoo is a renowned platform serving millions worldwide, offering iconic products and omnichannel advertising solutions that leverage rich data to drive impactful results. The Global Events and Experiential Marketing team at Yahoo crafts and delivers dynamic experiences across B2B, B2C, and internal segments, significantly influencing revenue and achieving strategic KPIs.

Role Overview

The Event Operations Coordinator plays a vital role in supporting strategic planning, managing execution, and overseeing Yahoo’s diverse events and experiential marketing initiatives. This prominent position demands professionalism, agile problem solving, perseverance, and a good sense of humor.

Key Responsibilities

• Simultaneously oversee multiple event projects by monitoring key milestones, deliverables, and timelines to guarantee successful outcomes.
• Manage event registration processes, including building registration forms, overseeing attendee lists, and maintaining event data in systems like Google Docs, JiffleNow, and SplashThat.
• Create and update presentation decks and meeting materials using Google Slides.
• Compile, organize, and track project data, event metrics, and reports through Google Sheets.
• Handle travel coordination tasks such as hotel room blocks, transportation arrangements, and other attendee logistics.
• Utilize spreadsheet automation and artificial intelligence tools in Google Sheets to prepare reports on event metrics, attendance, and budget status.
• Innovate by identifying opportunities to automate administrative duties using AI to enhance efficiency and speed in project delivery.
• Prepare, package, ship, and organize event supplies, occasionally handling materials weighing up to 50 pounds.
• Serve as the main contact for vendor contracts and payment procedures, managing contract execution, purchase orders, invoice workflows, payment tracking, and ensuring effective cross-team communication.
• Provide continuous administrative and operational assistance to support the smooth planning, organization, and execution of global events and marketing activities.

Candidate Profile

• Passionate about event operations, aspiring to develop their career in event planning and management.
• Extremely organized with superior time management capabilities, adept at juggling multiple priorities in a fast-moving setting.
• Excellent verbal and written communication skills paired with a collaborative and team-oriented approach.
• Curious and proactive problem solver who continuously seeks to learn and improve.
• Comfortable handling numerical data with precision when working with budgets and financial figures.
• Adaptable and resilient, able to handle shifting priorities professionally and maintain a positive demeanor under pressure.
• Detail-focused while keeping strategic event goals in perspective during day-to-day tasks.
• Self-driven with a strong work ethic and readiness to undertake any task, regardless of size.
• Motivated to grow professionally in a fun and cooperative team atmosphere.

Qualifications

• Bachelor's degree or equivalent practical experience.
• At least two years of experience in a corporate or agency environment, preferably in administrative, operations, project coordination, or events support roles.
• Exceptional organization skills with the ability to prioritize and meet deadlines.
• Experience managing administrative processes such as purchase orders, contracts, invoices, and payment tracking.
• Ability to quickly learn new technologies and system processes with a solution-driven attitude.
• Proficiency across Google Suite applications.
• Interest in applying emerging AI technologies for enhancing event operation efficiency and data reporting.
• Ability to excel in a fast-paced, innovative environment alongside a high-performing team.

Additional Information

This role requires adherence to Yahoo policies, sound judgment, effective and inclusive collaboration with colleagues, trustworthiness, and upholding business and brand integrity. Yahoo offers flexible hybrid work options, with some roles requiring occasional in-person attendance for events or team meetings, with prior notice provided. The company values diversity and equal opportunity employment, welcoming applicants from all backgrounds and ensuring accessibility for candidates and employees requiring accommodations.

Compensation & Benefits

The annual salary ranges from $43,500 to $90,625, varying based on location, experience, and skills. Additional compensation may include discretionary bonuses or commissions. Comprehensive benefits cover healthcare, 401k plans, backup childcare, education stipends, and more.