Document Controller

About Mace and the Project

Mace is a company that integrates construction expertise with consultancy to maximize potential for individuals and projects, redefining ambition boundaries. Their core values influence their consulting approach and the people they seek to join their team. This opportunity involves contributing to a significant residential community development in Dubai, where Mace serves as one of the key delivery partners, seeking experienced professionals to lead integrated teams across all project stages.

Key Responsibilities

• Oversee accurate and timely management of project administration and information by coordinating numbering, filing, sorting, and retrieval of both digital and physical documents from project teams, consultants, and subcontractors.
• Ensure compliance with Mace and project-specific procedures for information management systems.
• Manage onboarding of internal and external personnel to the project information system.
• Conduct quality checks on incoming documents per established standards.
• Create and maintain distribution groups to enable appropriate information flow within organizations.
• Maintain the project work package matrix, allocating documents accurately.
• Generate and process in-application reports as requested by the project team.
• Administer user access permissions within the project system.
• Ensure adherence to critical processes like Request For Information (RFI) in line with procedures.
• Collaborate actively towards achieving net zero carbon objectives by identifying and managing related carbon emissions and reduction measures during project delivery.

Essential Qualifications and Skills

• Bachelor's degree or equivalent qualification.
• Expertise in Electronic Document Management Systems (EDMS) such as Aconex, SharePoint, and proficiency in Microsoft Office Suite.
• Strong communication, organizational, and time management abilities with meticulous attention to document control accuracy.
• Demonstrated understanding of project workflows, documentation standards, and industry best practices.
• Prior experience working in the United Arab Emirates, necessary for client approvals.

Our Values

• Safety first: Commitment to a safe, diverse, and inclusive work environment prioritizing team well-being.
• Client focus: Deliver high-quality outcomes and cultivate long-term client relationships.
• Integrity: Act ethically and uphold compliance to influence positive industry outcomes.
• Create opportunity: Foster continuous improvement and support the development of our people and teams.

Additional Information

Mace values diversity and encourages applications from a broad range of candidates, including those who may not meet every criterion but could be suitable for this or other roles within the organization. Flexible working arrangements such as part-time, flexible hours, and hybrid work may be discussed if compatible with the position.