Document Controller

Role overview

Knight Frank MENA is hiring an experienced Document Controller to support its Project & Development Services Division in Riyadh, Saudi Arabia. The role sits within an active PMC commission and will contribute directly to successful project delivery by setting up and maintaining reliable document control practices that support accuracy, compliance, and smooth coordination across multiple project stakeholders.

This is an opportunity to join a globally respected real estate consultancy and work with a high-performing team on projects that are helping shape the future of Saudi Arabia, while building your career with a well-known industry brand.

Key responsibilities

• Create and manage a structured document control framework for efficient handling of project records and deliverables.
• Define, apply, and monitor document control procedures in line with client expectations and relevant industry standards.
• Encourage consistent best practices and identify ways to improve document control methods over time.
• Check that documents are complete, current, and quality-compliant before they are shared.
• Track document revisions carefully so that the latest approved version is always available and earlier changes remain traceable.
• Control access rights so confidential information is visible only to approved users.
• Coordinate with project teams, clients, and contractors to keep documentation needs and updates aligned.
• Keep records well-organized to support internal and external audits and to meet legal and contract obligations.
• Train project staff on document control workflows and systems to ensure correct and consistent use.
• Review existing processes regularly and refine them to improve efficiency and overall effectiveness.

Skills and qualifications

• Strong command of document control systems and the ability to implement them effectively.
• High attention to detail with a disciplined approach to checking accuracy and compliance.
• Ability to guide, support, and mentor a document control team.
• Excellent organizational ability for handling large document volumes, workflows, and deadlines.
• Clear written and spoken communication skills for working with varied stakeholders.
• Analytical thinking and problem-solving ability to resolve documentation issues quickly.
• Advanced familiarity with document management tools such as Aconex, Procore, or comparable platforms.
• Strong collaboration skills for working with multidisciplinary project teams and external partners.
• Good prioritization and time management in a fast-moving environment.

Qualifications

• Bachelor’s degree in business administration, information management, or a similar field.
• 4 to 6 years of experience in document control within construction, engineering, or real estate, especially on large-scale projects.
• Prior exposure to Project Management Consultancy (PMC) work is preferred.
• Working knowledge of international document control standards such as ISO 9001.
• Document control management certification, such as EDMS certification, will be considered an advantage.
• Understanding of local and international legal and contractual documentation requirements.
• English fluency is required; Arabic language skills are a plus.

Additional information

This position is based in Riyadh, Saudi Arabia, and is a full-time onsite role. No stipend or salary information was provided in the source.