Document Controller

About Mercury

Mercury is a leading European provider of construction solutions, specializing in managing complex engineering and construction projects for top global corporations. Our work spans various sectors including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, and Fire Protection. We prioritize innovation, dedication, and quality in delivering solutions that empower communities and businesses.

We invest in our employees by offering them challenging growth opportunities within a supportive team environment, encouraging them to realize their full potential.

Key Responsibilities

• Collect and document project information to support new project implementation.
• Operate and manage digital document platforms such as BIM 360, ACC, Procore, CX Alloy, and Asite.
• Administer document control software systems, provide adequate training to stakeholders, and ensure proper usage.
• Distribute project documents and drawings promptly to all relevant personnel.
• Adhere to company procedures and guidelines throughout documentation processes.
• Manage distribution of drawing transmittals, reviews, RFIs, and submittals with clients, designers, and subcontractors.
• Submit documents and create transmittals accordingly.
• Conduct thorough quality checks of all drawings and documents received from lead consultants.
• Implement and verify project-specific naming conventions according to company and project standards.
• Track pending documents through weekly progress reports and notify relevant parties for necessary actions.
• Export files into required formats as needed.
• Oversee time management systems and provide regular reporting.
• Return quarantined documents to the issuer for corrections and re-issuance.
• Maintain controlled document registers and related files, updating the master document register (MIDP) daily.
• Manage BIM360 or alternative project platforms, including adding members, licenses, and companies.
• Implement, upload, and manage Operation & Maintenance (O&M) files on projects; transfer information to client platforms per project needs.
• Maintain full control of internal Mercury and client platforms.
• Support administrative activities such as developing SOPs, conducting training, and document creation.
• Prepare various reports for Project Managers (PM), clients, and Business Intelligence (BI) teams.
• Handle SAP data entry, run reports, and manage queries.
• Keep organizational charts current.
• Take meeting minutes for PM when required.
• Coordinate with schedulers, safety managers, clients, and project teams.
• Develop and maintain efficient filing systems.
• Perform general administrative duties including typing and printing.
• Provide backup for project time administration as needed.
• Perform all additional responsibilities related to the role.

Required Qualifications and Skills

• A minimum of 2 years of relevant administrative experience.
• Fluency in English.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong capability to manage and liaise regarding all site documentation.
• Excellent telephone communication skills.
• Meticulous attention to detail.
• Ability to multitask and work effectively under pressure.
• Strong interpersonal and organizational abilities.
• Pride in delivering quality and well-presented work.
• Exceptional communication skills.

Preferred Qualifications

• Experience in construction or engineering fields is advantageous but not essential.
• Familiarity with document management systems such as BIM360 or ACC.
• SAP experience is a plus; comprehensive training will be provided if needed.
• Proficiency in the local language is beneficial.

Additional Information

Mercury is an equal opportunity employer committed to fostering diversity and inclusion.