Business Operations Associate

About VanishID

VanishID is a cybersecurity firm focused on safeguarding executives, employees, and their families from diverse cyber and physical threats. The company prevents exposure of personal data on the public web and mitigates compromised credentials, supplying security teams with vital risk intelligence that enhances their security programs. VanishID is pioneering new standards of privacy and trust online.

We are expanding and invite you to join our mission to ensure safety for individuals and organizations. We seek a Business Operations Associate to enhance our Operations team by supporting finance, revenue, and operational activities. This position reports directly to the VP of Operations & Finance and offers the chance to influence our growing company in a fully remote setup across the United States. Note that visa sponsorship is not available for this role.

Responsibilities

• Assist with finance tasks, including aiding monthly financial close by gathering necessary company-wide data.
• Manage accounts receivable and payable activities, track overdue invoices, facilitate payment processes, and respond to inquiries regarding accounts payable.
• Conduct audits of company credit card expenditures, follow up on missing receipts, handle card provisioning, and manage expense reimbursements.
• Gather materials to support tax filings and audit procedures.
• Contribute to revenue operations by assisting with company-wide annual compensation planning and monthly commission calculations, including those for resellers.
• Support the Sales department with vendor questionnaires, oversee customer payment portals, and provide credit card payment links.
• Prepare revenue operations materials for presentation to the Board of Directors.
• Maintain current company insurance policies and respond to certificate of insurance requests.
• Aid security compliance initiatives and manage IT hardware necessities.
• Keep an up-to-date and systematic vendor list along with associated documentation.
• Support varied ad-hoc investor inquiries and fundraising activities.
• Assist People Operations as needed.

Candidate Profile

• Possess 2-4 years of experience in business operations, finance, or related multifunctional roles preferably in startups or fast-moving environments.
• Exhibit meticulous attention to detail and high accuracy.
• Demonstrate successful multitasking across different priorities.
• Be dependable, well-organized, and proactive with strong follow-through and clear communication.
• Quickly learn new tools and systems and genuinely enjoy collaborative team support.

Additional Preferences:

• Proficiency in Excel and Google Sheets.
• Experience with various online tools such as credit card management, HR, and CRM systems.
• Background in handling commissions, accounts receivable, or vendor relations.
• Comfort employing AI tools to automate repetitive tasks.
• Exposure to security compliance processes.

Benefits & Perks

• Qualified medical plans offering up to 100% employer-paid coverage for employees and 50% for dependents.
• Partial employer coverage for dental and vision insurance.
• Access to FSAs and HSAs.
• Complementary use of One Medical, Teladoc, HealthAdvocate, and TalkSpace online therapy services.
• Employer-paid short- and long-term disability insurance.
• Equity participation in an emerging startup.
• 401(k) retirement plans with employer match and immediate vesting (Traditional and Roth options).
• Flexible paid time off based on personal needs.
• Thirteen annual holidays.
• Allowance for AI tool subscriptions for personal use.
• Paid parental leave.
• Monthly virtual social events.
• Fully remote work environment.

Additional Notes

If you are passionate about this role but don't perfectly match every qualification, you are still encouraged to apply. We value diversity and inclusion and believe unique experiences can add significant value. VanishID is committed to equal employment opportunity regardless of race, color, religion, gender identity, sexual orientation, national origin, age, disability, or veteran status.