Bid Coordinator

Role Overview

We are seeking an organised and detail-oriented Bid Coordinator eager to make their mark in bid writing and infrastructure projects. In partnership with a fast-expanding civil contractor in New Zealand, this role is integral to their pre-contracts team, managing and enhancing tender submissions for large infrastructure contracts.

Primary Responsibilities

• Oversee the full tender process from initial planning through to final submission delivery.
• Produce and format professional tender documents, capability statements, CVs, and supplementary content ensuring high quality and visual impact.
• Manage bid schedules, deadlines, and inputs from various stakeholders to ensure timely and cohesive submissions.
• Maintain and update bid libraries, templates, and document control systems for streamlined processes.
• Collaborate with internal teams to gather necessary information and supporting materials.
• Ensure compliance, accuracy, and professional presentation of all submissions.
• Identify and recommend improvements to bid templates, processes, and systems.
• Provide general administrative assistance within the pre-contracts and leadership teams as needed.

Candidate Profile

• Highly organised with the ability to juggle multiple priorities effectively.
• Excellent written and spoken English communication skills.
• Meticulous attention to detail and commitment to producing quality documentation.
• Proficient with Microsoft Office, especially Word and PowerPoint.
• Keen eye for formatting, layout, and enhancing document aesthetics.
• Proactive, self-driven, and confident in stakeholder follow-ups and task management.
• Strong interest in growing a career in bid coordination and bid writing.
• Backgrounds from administration, coordination, marketing, communications, construction, engineering, or professional services are welcome.

Opportunity Highlights

• Work within a vibrant civil construction firm engaging in major infrastructure ventures.
• Collaborate closely with seasoned leaders and expert bidding professionals.
• Experience involvement in substantial tendering and business development activities.
• Clear pathways for career advancement into Bid Writing and Proposal Management roles.
• A supportive and collaborative team environment focused on high performance.
• Chance to contribute visibly to winning key projects and supporting business growth.

Additional Information

Applicants must hold the legal right to work in New Zealand at the time of application.