Assistant Manager - Administration

Role Overview

As an Assistant Manager - Administration at Emerson, you will be responsible for overseeing and managing various facility operations including employee transportation, housekeeping, security, statutory compliance, event execution, vendor relations, and emergency preparedness with a focus on operational excellence.

Key Responsibilities

• Plan, coordinate, and oversee daily employee transportation logistics including vendor coordination, route optimization, vehicle availability tracking, cost management, and adherence to company safety standards.
• Supervise housekeeping teams to ensure cleanliness and hygiene standards across office premises including washrooms, cafeterias, and communal areas; manage housekeeping supplies and conduct regular inspections to identify and address any service deficiencies or employee feedback.
• Manage security personnel deployment and schedules, maintain access control and visitor management systems, organize periodic security drills, ensure emergency preparedness, and liaise with local authorities as necessary.
• Ensure all facility-related statutory and labor law compliances are met by maintaining current licenses, permits, and vendor documents; assist internal and external auditors during compliance checks.
• Lead the planning and execution of corporate events, town halls, and internal engagement initiatives by collaborating with external vendors for catering, decoration, and logistics, ensuring projects are completed on schedule and within budget; collect feedback and prepare post-event summaries.
• Identify, onboard, and negotiate contracts with service vendors across transport, housekeeping, and security; monitor service level agreements, manage budgets, and provide detailed expenditure reports to management.
• Support emergency and crisis management procedures by applying foundational knowledge, assisting in incident handling, and adhering to reporting protocols involving local authorities.

Candidate Profile

• Experienced administration specialist with at least 8 years of demonstrated operational discipline, preferably with multinational corporation exposure.
• Detail-oriented, organized individual capable of managing diverse responsibilities and coordinating effectively with internal teams and external vendors.
• Proactive problem-solver with excellent communication and leadership aptitudes.

Essential Qualifications

• Minimum 8 years of relevant administration experience.
• Strong understanding of housekeeping, security, transport, and facilities management operations.
• Familiarity with statutory compliance related to facility and vendor management.
• Proven experience in vendor handling, budgeting, audits, and emergency response processes.

Preferred Attributes

• Experience working within large-scale corporate or global organizational settings.
• Hands-on expertise implementing facility automation tools or access control systems.
• Knowledge of safety protocols, emergency response workflows, and crisis reporting mechanisms.
• Proven negotiation capabilities managing multiple high-value vendors.

Our Workplace Culture & Benefits

• We emphasize a respectful and empowering environment that nurtures innovation, collaboration, and diversity, supporting your personal and professional growth through mentorship, training, and leadership opportunities.
• We prioritize employee wellbeing with comprehensive benefits, including medical insurance plans, Employee Assistance Programs, resource groups, flexible paid time off plans such as parental leave, and employee recognition initiatives.