Administrative Assistant

About the Role

China State Construction Middle East (CSCEC ME) is seeking an Administrative Assistant to join their Head Office team in Dubai. The position focuses on overseeing the sourcing and management of office supplies along with supporting key administrative tasks to ensure smooth office operations.

Key Responsibilities

• Coordinate the procurement process for stationery, pantry goods, printer consumables, and other office materials specifically for the Head Office.
• Regularly monitor and maintain stock levels to prevent shortages.
• Prepare purchase requisitions, collect quotations from suppliers, and collaborate with the Procurement Department to facilitate purchase orders.
• Communicate with authorized vendors concerning quotations, delivery schedules, invoicing, and product availability.
• Receive deliveries, perform inspections, and allocate office items to various departments.
• Keep detailed inventory records and generate monthly reports outlining consumption rates.
• Conduct routine stock audits and ensure proper storage practices are followed.
• Accomplish any additional tasks assigned by the Department Manager.

Qualifications and Skills

• Bachelor’s degree in Administration or Commerce.
• Minimum of two years’ experience in a similar administrative or procurement role.
• Competence in Microsoft Office software applications.
• Preference will be extended to candidates fluent in Chinese.