Accounts Payable Specialist

Position Overview

Ferretti Search is looking for a meticulous and highly organized Accounts Payable Specialist to become part of our expanding accounting team. This role involves managing the end-to-end accounts payable processes, ensuring all vendor invoices are processed accurately and paid promptly while upholding strong internal controls and fostering good vendor relationships.

Key Duties

• Review, process, and assign correct codes to vendor invoices following company guidelines
• Perform two-way and three-way matching between invoices, purchase orders, and receiving documents
• Ensure invoice accuracy and secure proper approvals before payment
• Prepare and execute weekly payment batches, including checks, ACH, wire transfers, and other electronic payment methods
• Reconcile vendor statements and investigate any payment discrepancies
• Respond promptly and professionally to vendor inquiries and resolve payment or invoice issues
• Maintain comprehensive vendor records, including W-9 forms and payment details
• Support month-end close tasks by preparing accounts payable reconciliations, accruals, and relevant reports
• Ensure adherence to internal controls, company policies, and accounting standards
• Provide documentation for internal and external audits as required
• Collaborate with other departments to streamline and improve accounts payable workflows

Qualifications

• Minimum of two years' experience in accounts payable or general accounting roles
• High school diploma mandatory; Associate’s or Bachelor's degree in Accounting, Finance, or Business preferred
• Familiarity with ERP or accounting platforms such as SAP, Oracle, NetSuite, Microsoft Dynamics, Workday, or similar systems preferred
• Proficient in Microsoft Excel
• Strong organizational, analytical, and problem-solving skills
• Excellent attention to detail and accuracy
• Effective written and verbal communication skills coupled with good customer service aptitude
• Ability to manage multiple priorities and consistently meet deadlines in a dynamic environment