Accounts Payable Analyst

Role Overview

This role supports the accounts payable department by managing vendor invoice processing, handling purchase order discrepancies, and auditing employee expense reimbursements to ensure accuracy, completeness, and timely payments based on company policies and controls.

Key Responsibilities

• Scrutinize vendor invoices to confirm accuracy, proper approvals, coding, and compliance with policy.
• Audit employee expenses for adherence to the company's travel and expense policy, verifying necessary documentation and correct handling of claims, taxes, and gratuities.
• Execute accounts payable transactions—such as payment requests, bulk uploads, and debit/credit forms—following prescribed procedures to guarantee accuracy.
• Investigate exceptions and variances including mismatches in purchase orders, receipts, and returns, coordinating with internal departments to resolve these issues.
• Review payment batches and maintain accounts payable records by uploading and filing documents per retention policies.
• Generate vendor-related reports to facilitate wire payment processing as needed.
• Prepare cheques for distribution according to control measures when assigned.
• Prepare journal entries connected to accounts payable activities and assist with month-end and year-end closing tasks, ensuring all invoice submissions and discrepancies are handled properly.
• Conduct analysis and prepare adjusting entries related to tax discrepancies for approval prior to processing.
• Reconcile vendor statements, detect variances, and liaise with vendors and internal teams to resolve issues.
• Address inquiries from vendors, employees, and internal stakeholders, ensuring prompt resolution of outstanding matters per corporate procedures.
• Offer clear guidance on accounts payable documentation and processes to promote timely and accurate vendor payments.

Work Environment

This position operates within an office setting with hybrid working arrangements.

Qualifications and Experience

• Post-secondary education in Accounting, Finance, or a related discipline; equivalent experience also considered.
• Progress toward accounting designations, such as CPA, is valued.
• Minimum of two years' experience in accounts payable in a high-volume context.
• Knowledge of vendor statement reconciliation and discrepancy resolution processes.
• Familiarity with accounts payable controls including invoice handling, purchase order matching (two-way and three-way), receipt/return processes, employee expense auditing, and vendor statement reconciliation.
• Competency in accounts payable or financial software such as Oracle AP, AS400/JDA, and related workflow and imaging tools; advanced Microsoft Excel skills preferred.
• Strong analytical skills to investigate discrepancies, perform follow-ups, document findings, and escalate complex issues when necessary.
• Basic understanding of general ledger principles and journal entry creation aligned with internal controls.
• Excellent attention to detail, organizational abilities, and communication skills to effectively meet deadlines within a demanding environment.

Benefits

• Employee discount offers.
• Comprehensive health and dental coverage.
• Retirement savings plans including RRSP/DPSP.
• Performance-based bonuses.
• Opportunities for learning and professional development.
• Additional benefits as part of the overall package.

Additional Information

The company's recruitment process is transparent, incorporating artificial intelligence at specific stages for candidate screening and assessment while maintaining human oversight for final decision-making. This opportunity is for a current opening at the company.