Workplace Manager

About Cohesity

Cohesity stands as a leading company in AI-driven data security, trusted by over 13,600 enterprise clients including more than 85 Fortune 100 firms and nearly 70% of the Global 500. The firm offers comprehensive data protection solutions that secure data across on-premises, cloud, and edge environments. Supported by major industry players such as NVIDIA, IBM, HPE, Cisco, AWS, and Google Cloud, Cohesity is headquartered in Santa Clara, CA, with worldwide office locations.

The company has earned recognition as a Leader by multiple analysts and has been praised globally for its innovation, product strength, simplified design, and company culture.

Role Overview

The Workplace Manager position based in Cork is pivotal in managing day-to-day workplace operations and enhancing employee and visitor experiences. This on-site role requires hands-on leadership to maintain an office environment that aligns with company values, boosts productivity, and fosters inclusivity.

Key Responsibilities

• Supervise daily operations of workplace services such as reception, food and beverage, janitorial, mail, shipping, and office supplies.
• Maintain a safe, welcoming office atmosphere consistent with company branding and culture.
• Oversee space planning and allocation, including seating arrangements.
• Collaborate with workplace teams to design and implement a proactive facility management and maintenance program.
• Lead Moves, Adds, and Changes (MAC) projects by coordinating with business units, IT, Security, and property teams; manage permits and small-scale construction projects.
• Handle facilities emergencies and communicate effectively with staff and leadership using Slack and email.
• Manage office budgets with detailed fiscal planning, tracking, forecasting, and conducting accruals reporting.
• Manage vendor contracts and service delivery for janitorial, maintenance, catering, and office supplies.
• Conduct regular vendor performance reviews and audits to ensure service quality.
• Partner with Procurement and Finance to manage costs, budgeting, and contract renewals, including issuing and tracking purchase orders.
• Oversee vendor staff training, scheduling, and daily management.
• Support onsite events, all-hands meetings, executive visits by coordinating furniture, janitorial, and catering services.
• Collaborate with IT for audio-visual and conference room technology support.
• Serve as a primary liaison with building management and landlords.
• Work alongside Security teams to maintain a safe and compliant workplace.

Required Qualifications and Skills

• Minimum 10 years’ expertise in facilities management, workplace operations, or hospitality services.
• Proven success managing large office environments and cross-functional workplace programs.
• Strong skills in vendor management and contract negotiations.
• Excellent communication and interpersonal abilities to professionally represent the company.
• Experience in preparing clear communication for employees and executives.
• Proficiency with workplace technologies such as ServiceNow, Envoy, or related space management platforms.
• Exceptional organizational skills, proactive mindset, and flexibility in a fast-paced setting.
• Robust project management and analytical capabilities.
• Bachelor’s degree in Facilities Management, Real Estate, Architecture, or a related discipline preferred.
• In-depth understanding of regional regulatory and compliance standards.
• Familiarity with systems like Coupa, ServiceNow ticketing, and similar tools highly appreciated.
• Strong passion for enhancing workplace experience and commitment to customer-centric service.
• Ability to stay calm and agile during fast-changing or high-pressure situations.
• Exemplary professionalism, positive engagement, and teamwork spirit.
• Willingness to be physically present onsite and provide after-hours support during escalations.
• Alignment with Cohesity's RADIO values: Respect, Authenticity, Deliver, Innovation, and Customer Obsession.

Additional Information

Data Privacy Notice: Candidates' personal data is handled according to the company’s Privacy Policy.

Equal Opportunity Employer: Cohesity provides equal employment opportunities to all applicants without discrimination based on legally protected categories. It also offers reasonable accommodations to individuals with disabilities.

Work Arrangement: Employees living within approximately 45 minutes commute are expected to work onsite 2-3 days per week. Applicants from outside the designated area may apply if legally authorized to work onsite at the Cork location.