Senior Document Controller - MEP Technical Procurement

About the Company

ALEMCO operates within the UAE construction industry as part of the broader ALEC Holdings PJSC, a prominent construction group recognized for delivering complex landmark projects across the Middle East. ALEC is known for its end-to-end construction services, and ALEMCO specializes in integrated MEP and facility services, emphasizing technical reliability and sustainable operations supported by skilled engineering teams.

Role Overview

The Senior Document Controller will support the Post-Contract Technical Procurement Department by managing and structuring all technical project documentation throughout procurement and project phases. This role demands expertise in managing complex documentation using systems like Oracle Aconex, Egnyte, and Procurified, focusing on QAQC workflows.

Key Responsibilities

• Oversee technical document management within MEP procurement workflows.
• Administer Oracle Aconex functions including transmittals, submittals, revision control, and workflow approvals.
• Maintain document registers, trackers, logs, and generate comprehensive reports ensuring full traceability.
• Manage and review technical documents such as shop drawings, material submittals, RFIs, method statements, calculations, and test reports for accuracy and compliance.
• Coordinate with multidisciplinary teams including Procurement, Engineering, Commercial, QAQC, vendors, and site operations to maintain compliant document processes.
• Support audit readiness, inspections, and project compliance evaluations.
• Contribute to enhancing governance standards and reporting frameworks within the department.
• Provide training and mentorship to junior Document Controllers when necessary.

Candidate Profile

• At least 5 years of experience in document control in MEP construction, engineering, or infrastructure contexts, preferably in large-scale commercial or infrastructure projects.
• Proven ability in administering Oracle Aconex systems, managing document workflows from transmittals to approval tracking.
• Experience within Middle Eastern construction markets is beneficial.
• Prior experience mentoring junior staff is advantageous.
• Strong familiarity with managing document registers and ensuring precise metadata for document traceability.
• Excellent attention to detail and ability to ensure compliance with technical documentation standards.
• Effective communication and collaboration skills with various project stakeholders.

Qualifications

Diploma or Bachelor’s degree in Business Administration, Engineering, Construction Management, or a related discipline, with a background in MEP or technical project environments preferred.

What We Offer

• Opportunity to work on prestigious, mission-critical projects within the UAE.
• Experience exposure to commissioning, permit management, and project controls.
• Career growth supported within ALEMCO's commissioning framework.
• A teamwork-oriented and safety-conscious culture emphasizing operational improvement.

Additional Information

This position requires working onsite in Abu Dhabi at a full-time capacity. Prompt applications are encouraged as the recruitment will close once a suitable candidate is found. The company appreciates all applications but may respond only to shortlisted candidates.