Project Lead / PMO Coordinator

About the Role

Advance Construction (Scotland) Limited is seeking a motivated and organized Project Lead / PMO Coordinator to manage project execution, enhance PMO governance frameworks, and ensure the delivery of strategic organizational initiatives. This role involves coordinating cross-functional teams, tracking project performance, and supporting governance practices to drive operational excellence and continuous development.

Key Responsibilities

• Lead and manage multiple projects from initiation through completion, including planning schedules, milestones, resource allocations, and documentation.
• Oversight of project progress, deliverables, budgets, and timelines to guarantee successful outcomes.
• Identify risks, issues, and dependencies within projects and develop mitigation plans accordingly.
• Organize and facilitate meetings, workshops, and stakeholder discussions for project progress and alignment.
• Ensure projects meet time, budget, and quality standards consistently.
• Support the design, implementation, and continuous improvement of PMO methodologies and governance standards.
• Maintain frameworks for governance, documentation, and reporting across projects.
• Track project portfolios and monitor KPI dashboards to maintain transparency and performance insight.
• Prepare project status reports, executive dashboards, and presentations for management’s review.
• Ensure compliance with organizational project management processes, coordinate project audits, and assist in resource planning and portfolio evaluations.
• Collaborate closely with business leaders, project managers, and teams to ensure objectives align and communication flows smoothly between stakeholders, clients, and vendors.
• Drive business transformation by supporting organizational improvement and change management initiatives.
• Analyze project performance data to recommend and implement process enhancements that increase efficiency.
• Contribute to strategic planning and preparation of business cases and project proposals to support organizational objectives.

Qualifications and Experience

• Bachelor’s degree in Business Administration, Project Management, Engineering, Operations Management, Information Systems, or a similar field.
• Between 3 and 5 years of experience in project management, PMO roles, project coordination, or related business operations.
• Demonstrated experience managing cross-functional projects and multiple stakeholder coordination.
• Strong familiarity with project management methodologies including Agile, Scrum, Waterfall, or hybrid models.
• Proficiency in Microsoft Office suite (Excel, PowerPoint, Word) and project management software such as Microsoft Project, Jira, Asana, Trello, Monday.com, or Smartsheet.
• Knowledge of Power BI, Tableau or other project reporting and business intelligence tools is advantageous.
• Excellent analytical, organizational, and problem-solving skills.
• Strong verbal and written communication skills combined with stakeholder management capabilities.
• Professional certifications such as PMP, PRINCE2, CAPM, Agile, or Scrum are preferred.

Ideal Candidate Profile

• A collaborative leader capable of overseeing multiple projects and priorities effectively.
• Confident communicator engaging with stakeholders at all organizational levels.
• Proactive in problem-solving with a structured and detailed approach.
• Committed to continuous improvement and operational excellence.
• Adept at fostering positive relationships across diverse teams.
• Adaptive and resilient in a dynamic work environment.
• Thrives within fast-paced, results-driven settings.

What We Offer

• The chance to lead impactful projects and strategic initiatives.
• Exposure to PMO governance, portfolio management, and organizational transformation activities.
• Opportunities for collaboration with senior leadership and cross-functional teams.
• Structured training programs, mentoring, and paths for leadership development.
• Clear career trajectories into senior roles such as Senior Project Lead, Project Manager, PMO Manager, Program Manager, Project Portfolio Manager, and Head of PMO.
• Competitive salary package with performance-based incentives.
• A supportive, innovative, and growth-oriented workplace environment.