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About the Role and Organization

Dragonfly, a Focused Research Organization under Convergent Research, aims to map the elusive cosmic web connecting galaxies through a pioneering distributed-aperture telescope setup involving over 1000 advanced telephoto lenses. To furthering this mission, we seek a driven Project Coordinator to oversee tracking and managing thousands of components from procurement through installation. This role reports to the Project Administrator and includes collaboration with a close-knit technical team of 4-5 members. The position is initially contracted for six months with possible extension.

Key Responsibilities

Manage and review shipment communications, identifying those requiring follow-ups or escalations.
Alert project leadership about delayed or at-risk shipments.
Report when crucial shipments have been delivered or delivery confirmed.
Assist in preparing shipping documents such as FedEx labels, commercial invoices, packing lists, and customs paperwork.
Track orders from placement through delivery, following up on any delays or missing updates.
Update inventory daily, ensuring accuracy and currency of records.
Monitor inventory levels and flag items needing replenishment.
Facilitate communication with partners concerning shipment status and documentation.
Coordinate team travel logistics, including planning trips, scheduling, accommodation, and transportation arrangements.
Provide general support for project coordination relating to logistics, procurement, inventory, and travel.

Required Skills and Qualifications

Strong communication capabilities, self-direction, and problem-solving skills.
Excellent organizational and time management abilities.
Proficiency in Microsoft Office or equivalent office productivity software (e.g., Google Docs/Sheets).
Bachelor’s degree in business communication, administration, or a related discipline.
Knowledge of task management platforms such as Jira, ClickUp, Notion, or MS Project is advantageous, especially creating tasks, dashboards, and Gantt charts.
Experience in start-up environments is considered a plus.

Compensation and Benefits

Flexible working hours and remote location options with occasional in-person meetings.
Office workspace availability in Victoria, BC or Calgary, AB for local employees.
Competitive annual salary range of $60,000 to $75,000 USD, commensurate with experience and location (salary adjusted based on employee location).
For US employees: comprehensive benefits including medical, dental, and vision insurance with options at no premium, up to 20 PTO days, 19 holidays, 2 weeks sick leave annually, 401(k) with 6% employer match, employer-paid life and disability insurance, and fitness/wellness allowances.

Diversity and Inclusion Statement

We are dedicated to fostering an inclusive and diverse work environment that values individuals' unique talents regardless of race, color, religion, ethnicity, gender identity, sexual orientation, disability, age, military status, or other protected characteristics. We prohibit harassment and aim to provide a respectful and safe workplace.

Data Usage in Hiring

Artificial intelligence tools may support some hiring process stages, such as application reviews and resume analysis; however, final employment decisions are made by human evaluators. Applicants can request information on data processing practices.

Additional Information

Application deadline: July 15, 2026.

Project Coordinator