Project Coordinator (Project Management Specialist)

Overview

IDS International is committed to resolving conflicts and developing innovative solutions to complex challenges. We support a diverse spectrum of clients including government, military, nonprofit, and public sector organizations, delivering tailored solutions for success in a multifaceted environment.

Location and Working Hours

This opportunity is located in Muscatatuck, Indiana. Candidates should demonstrate flexibility as shift hours may vary depending on project needs, potentially requiring early or late start times.

Role Description

We are searching for a Project Coordinator who will provide essential administrative and project support within a fast-paced operational setting. Responsibilities include facilitating daily office operations, aiding project and program leaders with administrative duties, managing project documentation, scheduling meetings, and ensuring smooth organizational workflows. Strong multitasking and record-keeping capabilities are crucial for success in this role.

Primary Responsibilities

• Manage general office administration and provide support services.
• Handle incoming phone calls and direct inquiries appropriately.
• Coordinate scheduling of meetings and appointments.
• Draft and disseminate correspondence such as memos, letters, and forms.
• Establish and maintain filing systems and project documentation.
• Assist visitors and personnel as needed.
• Support project management documentation and record-keeping processes.
• Aid Program and Project Managers with administrative tasks.
• Assist in human resources processes and policy adherence.
• Facilitate communication among staff and aid in problem-solving efforts.
• Utilize Microsoft Office products to fulfill project and administrative needs.

Key Requirements

• Possession of an active Secret clearance is mandatory.
• Associate degree or comparable professional experience is required.
• Proven background in general office management functions.
• Experience with human resources policies, procedures, and conflict resolution.
• Proficiency with Microsoft Office tools.
• Skill in organizing and maintaining project management documentation.
• Demonstrated ability to assist Program and Project Managers administratively.

Compensation and Benefits

• Competitive hourly wage offered.
• Benefits package included.

Additional Information

Employees may occasionally need to lift or move items weighing up to 20 pounds. Consistent and dependable attendance is essential. The company is an equal opportunity employer and provides accommodations for applicants with disabilities upon request, excluding resume submissions via accommodation email.