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About Yummy Karma Foods

Yummy Karma Foods Pty Ltd, located in Riverstone, NSW, is an SQF and Halal-certified Australian food manufacturer supplying major airlines, retail outlets, foodservice providers, and private labels nationwide. The company is experiencing rapid growth, expanding into new international sourcing areas, attracting new customers, and entering fresh markets. This stage provides a dynamic environment to establish vital systems and relationships that form the backbone of the company's scaling plans.

Role Overview

This position offers a unique chance to gain hands-on experience in strategic sourcing by working directly with the Founder & CEO. Responsibilities include participating in live international supplier negotiations, managing sourcing programs, and developing cost strategies. From day one, you will observe supplier decision-making processes and learn effective negotiation techniques, while taking charge of analysis, planning, and logistical coordination necessary for these decisions. As you develop skills, you will gradually assume more direct supplier-facing responsibilities. This role presents a genuine opportunity for career advancement beyond routine administrative tasks.

Key Responsibilities

Create and maintain forecasts for usage, track stock levels, and develop ordering plans across primary input categories
Prepare requests for quotations (RFQs) and tender documents; oversee the process of receiving and evaluating supplier quotes
Assist and learn from the CEO during supplier negotiations and decision-making
Handle daily communications with suppliers, including follow-up on documentation, sample requests, technical specifications, and price updates
Draft, review, and manage supply agreements, purchase contracts, and proforma invoices, monitoring critical contract terms, price validity, and renewal timelines
Coordinate with customs brokers, freight forwarders, and logistics providers for shipment documentation and customs clearance
Maintain landed cost models and promptly highlight any risks related to costs or delivery schedules
Manage coordination of sample submissions, new product development and quality assurance review cycles, plus supplier compliance documentation
Participate in international market visits and factory audits alongside the CEO
Gradually assume increased responsibility for managing supplier relationships and negotiations as expertise grows

Qualifications and Attributes

Some prior experience in sourcing, procurement, or supply chain management; ideal for early-career professionals aiming to build foundational skills
Strong numerical aptitude with proficiency in Excel for constructing and maintaining cost and planning models
Highly organized with the ability to juggle multiple active sourcing projects simultaneously
Attentive to commercial contract details such as pricing structures, payment terms, minimum order quantities (MOQs), and contract renewal schedules
Proactive and curious mindset, motivated to follow up with suppliers, analyze figures critically, and identify issues promptly without waiting for direction
Availability and willingness to travel internationally for supplier site visits and factory audits
Effective and clear communication skills; comfortable working closely with executive leadership in a fast-paced environment
Experience in the food manufacturing, FMCG, or import/export sectors is advantageous but not mandatory

Benefits and Compensation

Hands-on mentorship in strategic sourcing and supplier negotiation, offering an exceptional learning opportunity
International travel opportunities for supplier visits, factory inspections, and market research
Defined career progression with increasing responsibility for supplier management and negotiation
Chance to establish and shape procurement functions from inception
Base salary ranging from $80,000 to $100,000 annually, plus superannuation, depending on experience

Procurement Executive