Junior Operations Officer

About NAGA

NAGA Architects, Designers & Planners is a prominent multidisciplinary consultancy renowned for delivering cutting-edge architectural, engineering, and planning services throughout the UAE, Egypt, and Saudi Arabia. Their diverse portfolio includes hospitality, residential, commercial, healthcare, mixed-use, industrial, and large-scale development projects. The firm prioritizes technical expertise, innovative design, and sustainable engineering practices to shape the built environment effectively.

Role Overview

The Junior Operations Officer plays a critical role in overseeing the complete commercial and administrative processes of projects within the department. This involves management from project commencement through billing and financial monitoring to ensure adherence to company policies and project frameworks.

Key Responsibilities

• Manage the initiation of new projects by preparing Project Charters, securing necessary approvals, and communicating project announcements.
• Assist planners in establishing projects within NetSuite, including creating schedules, work breakdown structures (WBS), budgeting, and revenue allocation according to sanctioned project plans.
• Ensure timely follow-up and proper documentation for Contracts, Variation Orders, and Sub-Consultant agreements.
• Maintain vigilance over project invoicing aligned with schedules and contractual payment terms.
• Track and monitor project expenditures versus approved budgets through commercial dashboards, promptly highlighting any risks or discrepancies.
• Audit resource allocations on projects to confirm compliance with team structures approved by department heads.
• Contribute to the upkeep and regular refresh of project dashboards for data accuracy and report availability.

Qualifications & Requirements

• Bachelor's degree in Architecture, Civil Engineering, or a closely related engineering field.
• Between 1 and 2 years of relevant experience within Architecture, Engineering, or Construction (AEC) sectors.
• Excellent communication skills, both written and verbal.
• Proficiency or familiarity with project management software and ERP tools; experience with NetSuite is a benefit.
• Strong organizational abilities and aptitude for handling multiple tasks concurrently.
• Analytically minded with a background in commercial monitoring or project controls.
• Detail-oriented with proactive follow-up and problem-solving skills.
• Knowledge or awareness of Artificial Intelligence technologies is considered advantageous.