Executive Assistant & Marketing Coordinator

Position Overview

Atlanta Winsupply is looking for a detail-oriented and relationship-focused professional to fill a hybrid role that combines responsibilities of Executive Assistant and Marketing Manager. This position provides crucial support to executive leadership and the outside sales team, managing schedules and coordination, while spearheading marketing efforts aimed at enhancing brand visibility, boosting customer engagement, and aiding sales and budget decisions through data analysis. Ideal candidates thrive in a dynamic, sales-driven setting, balancing administrative precision with marketing strategy and contributing to both everyday tasks and long-term growth.

Work Schedule

Monday through Friday, 7:00 am to 4:30 pm with a one-hour lunch break.

Executive Assistant Duties

• Handle executive calendars by organizing sales meetings, vendor appointments, internal leadership sessions, and customer-focused events.
• Coordinate and manage the logistics of sales meetings, training sessions, customer gatherings, and company functions.
• Prepare agendas, supporting materials, and follow-up records for meetings and events.
• Serve as a communication bridge between executive leadership, sales teams, vendors, and other company partners.
• Assist leadership with administrative responsibilities including correspondence, document preparation, reporting, and maintaining organization.
• Support travel arrangements, expense documentation, and operational coordination when necessary.
• Proactively anticipate scheduling needs and resolve conflicts to optimize leadership effectiveness.

Marketing Manager Responsibilities

• Design and implement marketing campaigns that align with company brand standards and operational goals.
• Maintain a consistent and professional presence on social media to enhance brand awareness, engage customers, and assist recruiting.
• Create and oversee marketing content for digital channels, promotions, and events.
• Monitor, analyze, and report on marketing metrics such as social media growth, user engagement, and campaign success.
• Provide the sales team with clear, data-driven insights supporting marketing investments and budgeting.
• Collaborate with sales leadership to ensure marketing supports sales growth, customer relationships, and vendor initiatives.
• Manage marketing calendars and year-round campaign activities.
• Assist with general marketing support including presentations, email campaigns, event marketing, and sales material preparation.

Qualifications

• Prior experience as an Executive Assistant, Marketing Manager, or similar role.
• Excellent organizational skills and the ability to juggle multiple priorities effectively.
• Experience with managing social media platforms and analyzing basic marketing metrics.
• Comfort with data and reporting related to marketing performance.
• Strong verbal and written communication abilities.
• High professional standards, discretion, and meticulous attention to detail.
• Proficient in common business and marketing software such as Microsoft Office, Google Workspace, and basic analytics tools.

Preferred Experience

• Support experience in sales-driven or distribution environments.
• Knowledge of decentralized business models similar to Winsupply's operating company setup.
• Experience coordinating events, sales meetings, or customer-facing marketing activities.
• Ability to combine creative approaches with analytical decision-making.
• Proficiency in social media content creation and management across LinkedIn, Instagram, Facebook, and similar platforms.

Performance Metrics (First Year)

• Maintain timely and accurate scheduling with minimal conflicts or last-minute changes for executives and sales meetings.
• Successfully coordinate all planned sales meetings and company events, receiving positive feedback internally.
• Enhance organization efficiency for meetings and events, as recognized by leadership and sales teams.
• Exemplify proactive administrative support by foreseeing scheduling and operational needs.
• Grow social media presence and engagement through steady follower increase, consistent posting, and higher interaction rates.
• Establish and maintain a marketing calendar aligned with sales and vendor promotions.
• Deliver accessible marketing performance reports to leadership and sales teams regularly.
• Offer actionable marketing data supporting budget approval and spend decisions.
• Support sales efforts with timely marketing campaigns and materials.

Role Significance

This dual-function position is integral to supporting leadership effectiveness, enhancing brand identity, facilitating sales success, and promoting sustainable growth within Atlanta Winsupply. By melding executive assistance with strategic marketing and analysis, this role ensures leadership focus, empowers sales teams with useful data and resources, and strengthens the company’s market presence.