Executive Assistant Human Resources Coordinator

Role Overview

This part-time position based in Berlin, Germany, combines executive assistance with human resources coordination. It offers a hybrid work setup, allowing some days working remotely. The role entails managing executive calendars, preparing meetings, handling correspondence, and managing important documents. Concurrently, the role requires managing essential HR matters such as employee records upkeep, recruitment and onboarding coordination, benefits administration, and aiding the enforcement of HR policies and procedures.

Key Responsibilities

• Support executive leadership with calendar and meeting logistics, correspondence, and document management.
• Maintain accurate employee records and assist in organizing recruitment and onboarding activities.
• Help administer employee benefits and manage related documentation.
• Support implementation and communication of HR policies and compliance regulations.
• Assist in managing employee relations issues and promote a cooperative workplace atmosphere.
• Coordinate internal communications and prepare reports or presentations for managers as needed.
• Collaborate with various teams to ensure smooth administrative and HR operations.

Candidate Requirements

• Demonstrated expertise in HR management, benefits administration, employee relations, and HR policy support.
• Strong organizational skills with the capability to manage multiple tasks efficiently under pressure.
• Fluent written and spoken English skills; proficiency in German and Arabic is considered an advantage.
• Competence in office productivity software and HR information systems such as spreadsheets and document management tools.
• Prior experience in administrative, executive assistance, or HR coordination roles is preferred.
• Ability to handle sensitive information confidentially while maintaining professionalism.