Executive Assistant

About the Role

This position is open to candidates located in Latin America, Africa, and Eastern Europe. As the role supports clients based in the United States, candidates must be available to work during U.S. business hours aligned with the client’s time zone (9:00 AM - 5:00 PM EST). The Executive Assistant will act as a strategic partner to executive leadership within a dynamic, fast-paced setting, helping leaders manage priorities by driving projects, coordinating across teams, managing communications, and streamlining daily operations.

Key Responsibilities

• Handle complex executive calendar management, coordinating meetings with various stakeholders, and resolving scheduling conflicts proactively.
• Organize meeting agendas, record action items, and ensure timely follow-up on deliverables.
• Arrange domestic travel logistics and itineraries as needed.
• Oversee cross-functional projects from initiation through completion, monitoring timelines and driving accountability among stakeholders.
• Detect and escalate obstacles, while proposing practical solutions to keep initiatives on track.
• Use project management tools like Asana to monitor project progress effectively.
• Draft professional communications such as emails, presentations, reports, and other executive documents.
• Perform research and prepare briefings to assist in strategic decision-making.
• Maintain confidential files and organizational procedures with discretion and professionalism.
• Serve as a liaison between executive leadership and internal teams, facilitating communication and alignment.
• Support special projects and initiatives aimed at enhancing operational efficiency and organizational processes.

Qualifications and Skills

• Between 3 to 5 years of experience assisting senior executives, founders, or C-level leaders, particularly in executive assistance, project coordination, or operations.
• Proficiency in managing multiple priorities within a fast-moving business environment.
• Strong written and verbal communication skills in English.
• Excellent organizational skills and time management capability.
• Competence in project management with strong follow-through abilities.
• Advanced user of Microsoft Office Suite and Google Workspace applications.
• Experience with project management software such as Asana or equivalent platforms.
• Ability to prioritize independently and manage competing deadlines effectively.
• Good critical thinking, problem-solving, and decision-making skills.
• Attention to detail while maintaining a broad strategic perspective.
• Demonstrated professionalism, discretion, and capacity to handle confidential materials.

Success Indicators

• Executive calendars and priorities are well-organized, and projects proceed smoothly with minimal supervision.
• Meetings, communication, travel logistics, and follow-ups are handled with accuracy and efficiency.
• Cross-departmental projects stay on track through strong coordination and accountability enforcement.
• Leadership delegates responsibilities confidently, assured of proactive completion.
• Internal teams recognize the Executive Assistant as a reliable partner who enhances communication and operational effectiveness.
• Executives gain more time to focus on strategic goals due to efficient handling of administrative duties.

Additional Information

This is a fully remote role requiring availability during U.S. Eastern Standard Time business hours. The opportunity offers involvement in strategic leadership support and operational improvements within a growing business environment.

Application Process: Candidates must complete an application form and submit a video demonstrating relevant skills to be considered for this position.