Executive Assistant

About the Role

We are collaborating with a prominent private equity firm to hire an Executive Assistant dedicated to supporting one of the firm's Co-Founders. This role offers an opportunity to join a collaborative team assisting a renowned investor engaged in a dynamic and fast-paced environment globally.

The Co-Founder travels extensively, spending around 90% of his time traveling, relying on a team of Executive Assistants who act as proactive partners. This position demands someone who is anticipatory, solution-focused, and proactive in adapting to an ever-changing setting.

Key Responsibilities

• Managing complex, frequently changing calendars.
• Organizing meetings, virtual calls, conferences, and associated logistics.
• Anticipating scheduling conflicts and offering proactive solutions.
• Coordinating extensive domestic and international travel plans with the travel team.
• Handling restaurant bookings, transportation, and urgent last-minute logistics.
• Preparing detailed itineraries and accommodating dynamic travel arrangements.
• Developing strong relationships with both internal colleagues and external stakeholders.
• Collaborating closely with fellow Executive Assistants to provide seamless support.
• Responding promptly and effectively to urgent requests.
• Serving as a trusted business partner and extension of senior leadership.

Work Environment

• Fast-paced, results-driven culture.
• Direct access to one of the Co-Founders of the firm.
• Collaborative, team-focused administrative support model.
• Highly visible role involving interaction with many throughout the firm.
• Leadership encourages initiative, thoughtful advice, and proactive communication.
• A supportive culture that values hard work and recognizes contributions.
• Opportunity to cultivate meaningful long-term relationships with senior executives and important stakeholders.

Candidate Profile

• 3 to 7 years of Executive Assistant experience preferred.
• Background in supporting senior executives within fast-moving environments.
• Experience in financial services, private equity, investment banking, consulting, or professional services is advantageous.
• Excellent calendar and schedule management skills.
• Adept at adjusting to shifting priorities and urgent requests.
• Highly detail-oriented and exceptionally organized.
• Positive, adaptable, and collaborative work approach.
• Strong communication and relationship-building abilities.
• Proactive mindset able to foresee needs and recommend solutions.
• Sound judgment with the ability to remain composed under pressure.

Compensation and Benefits

• Base salary range between $80,000 and $130,000 annually.
• Generous discretionary bonus program.
• Full employer coverage of healthcare premiums for employees and their dependents.
• Daily catered lunch provided.
• Complimentary parking facilities.
• Monthly team-building events and social happy hours.
• Work schedule consists of five days per week, onsite in Santa Monica.