Event Manager

About Okada & Company

Okada & Company is among Manhattan's rapidly expanding commercial real estate advisory firms and recognized as a 2026 Inc. 5000 honoree. They are preparing for their landmark 20th Anniversary Real Estate Summit & Gala on November 19, 2026—a multifaceted event combining a company milestone, executive gathering, technology unveiling, client appreciation, and media engagement.

Role Overview

We are searching for a seasoned Executive Producer to fully lead all aspects of planning and executing this event from inception to completion, ensuring it symbolizes the excellence, ambition, and professionalism synonymous with the Okada brand. Collaboration will be direct with the CEO and leadership team.

Key Responsibilities

• Create and oversee a comprehensive project plan for the event.
• Develop and control the event’s budget allocation.
• Manage coordination with all vendors involved in the event.
• Handle venue logistics to ensure smooth operations.
• Supervise staging, lighting, audio, and video production elements.
• Organize photography and videography services.
• Direct guest registration and manage overall attendee experience.
• Coordinate speakers and presentation schedules.
• Compose the event run-of-show and lead rehearsals.
• Manage adherence to timelines and critical deadlines.
• Proactively resolve any arising challenges.
• Lead all activities on the day of the event.
• Conduct thorough post-event evaluations and wrap-ups.

Qualifications

• Minimum of five years producing high-level executive corporate events.
• Experience with conferences, summits, investor meetings, or product launches.
• Strong organizational and multitasking capabilities.
• Proven ability to manage multiple vendor relationships simultaneously.
• Excellent communication skills suited for executive interactions.
• Composed and effective under pressure.
• Meticulous attention to detail.
• Availability for on-site meetings and event execution.

Desired Additional Experience

• Corporate conferences and executive summits.
• Technology product launches and Fortune 500 event production.
• Luxury brand event coordination.
• Commercial real estate-focused events.

Success Metrics

• Ensuring all attendees experience exceptional service and engagement.
• Maintaining punctuality for all presentations.
• Flawless vendor execution throughout the event.
• Allowing leadership to concentrate on client engagement rather than logistics.
• Delivering an event that fosters durable business opportunities and embodies the highest Okada brand standards.