Administrative Assistant - Rosetta Contract

Position Overview

This role involves providing administrative support to management by independently managing tasks, adhering to regulations, and handling correspondence efficiently. Key duties include sorting incoming and outgoing mail and responding to secretarial queries professionally.

Responsibilities

• Perform general administrative duties compliant with current regulations to assist the department.
• Receive, record, classify, and archive various documents both digitally and on paper.
• Detect potential issues and report them to your department supervisor.
• Professionally greet and handle all incoming communications via phone, email, or mail.
• Draft diverse documents such as emails, letters, and reports according to existing guidelines and specific instructions.
• Ensure delivery of efficient and high-quality service.

Candidate Profile

• Must have completed compulsory education and be under 25 years old at the time of hiring.
• Good computer proficiency including Word, Excel, Outlook, and internet usage.
• Willingness to learn and use new internal IT programs.
• Work in a structured manner while handling personnel data with confidentiality and integrity.

Opportunities

Following positive evaluation, the one-year contract may be renewed annually until the candidate reaches 26 years of age. During employment, there is an opportunity to:

• Take tests at 'werkenvoor.be' to qualify for a permanent statutory career within a federal public service (minimum higher secondary diploma required).
• Sit entrance exams for a military career.
• Apply for a reservist position under direct voluntary performance supervision.

Training

New hires will receive guidance from a colleague during the initial weeks to familiarize themselves with the unit’s operations.

Employment Terms and Benefits

• Fixed-term one-year contract - Level D.
• 29 annual leave days (26 vacation days plus 3 departmental service days off).
• Additional vacation time between Christmas and New Year.
• Vacation pay and year-end bonus.
• Meal vouchers and telephone allowance.
• Bilingualism allowance upon passing a language test.
• Option to take compensatory time off for overtime.
• Allowance for irregular working hours.
• Flexible working hours depending on job function.
• Access to free medical care with recognized providers.
• Free hospitalization insurance.
• Public transport commuter benefit or bicycle reimbursement.
• Training courses available with up to 120 hours service release.
• Company restaurant with affordable prices.
• Opportunity to exercise during work hours and use sports facilities.
• Various discounts through CDSCA (stores, amusement parks, vacations) and FEDplus card.

Selection and Eligibility

• Candidates meeting basic criteria will be invited for an interview in Neder-Over-Heembeek.
• Applicants must be Belgian or nationals of an EEA member state or Swiss Confederation, enjoy civil and political rights, and demonstrate conduct appropriate to the position requirements.

Important Notes

Applications must be submitted in the language of the applicant’s diploma. Positions and qualifications stated apply equally regardless of gender or identity.