Accounts Payable Administrator

About the Company

Our client ranks among Canada's premier infrastructure and construction firms, steering major projects that span transportation, utilities, energy, and civil infrastructure sectors. Known for their leadership in the industry, they emphasize innovation, operational excellence, and nurturing employee growth.

Position Overview

We are seeking a meticulous Accounts Payable Administrator for a 3-month contract, with the possibility of extension. This role is based onsite in Etobicoke, ON, operating during regular business hours from Monday to Friday.

Key Responsibilities

• Efficiently process a significant volume of accounts payable invoices and related adjustments with precision.
• Ensure timely and accurate entry of invoices into SAP system, aligning with departmental service standards.
• Conduct variance analyses for designated vendors and support monthly Shared Services audits.
• Assist with month-end, interim, and year-end audit activities alongside preparing necessary reports.
• Identify and implement process improvements to enhance operational efficiency.
• Respond promptly and professionally to vendor and internal inquiries via phone and email.
• Collaborate with project teams and field personnel to secure invoice approvals and resolve any discrepancies.
• Retrieve and manage invoices through SharePoint, updating their processing status accordingly.
• Support special projects and additional initiatives within the department as needed.
• Maintain accuracy in a dynamic, high-volume environment managing multiple priorities.
• Adhere strictly to company policies and internal controls governing accounts payable procedures.

Qualifications and Experience

• 1 to 2 years of experience in accounts payable or accounting, preferably in a high-volume setting.
• Background in the construction industry is highly advantageous.
• Hands-on experience with SAP software is mandatory.
• Post-secondary education in Accounting, Finance, Business Administration, or a related field.
• Strong command of Microsoft Office, particularly Excel.
• Excellent organizational abilities and effective time management skills for handling multiple deadlines.
• High attention to detail and commitment to accuracy.
• Ability to work autonomously as well as collaboratively in a team environment.
• Strong written and verbal communication skills coupled with excellent interpersonal capabilities.
• Eagerness to learn, take responsibility, and adapt to evolving business needs.
• Flexibility to manage increased workloads during month-end and peak processing periods.

Core Competencies

• Demonstrated strong customer service focus, building positive relationships across various business units.
• Proficient problem-solving and analytical abilities.
• Upholds high standards of integrity, professionalism, and accountability.
• Confidentiality in managing sensitive financial information.
• Initiative-driven, adaptable, and committed to continuous improvement.

Additional Information

The hiring organization values diversity and inclusion, encouraging applicants from all backgrounds. Background screening (which may include criminal, credit, or other verifications) is a prerequisite for onboarding and varies by role and client requirements. Advanced technologies, including AI, are integrated into the application review process to assist recruitment teams.