Site Administrator (Site-based)

About the Company

We are a prominent provider specializing in advanced, high-efficiency airport logistics solutions. Our offerings encompass baggage and cargo handling systems, cutting-edge software to digitalize logistics processes, as well as a wide range of maintenance and support services, serving many top airports and airlines worldwide.

Role Overview

Join our Project Execution Team as a Site Administrator based in Riyadh, Saudi Arabia. This role involves managing administrative and logistical operations at the project site to support smooth execution.

Key Responsibilities

• Oversee the issuance, renewal, and monitoring of gate passes for site personnel, subcontractors, suppliers, and visitors to ensure authorized access.
• Verify that all individuals entering the site have completed necessary safety inductions and possess required documentation.
• Collaborate closely with security personnel to strictly apply access control measures.
• Maintain organized and current records related to gate passes and site entry logs.
• Manage office inventories, personal protective equipment (PPE), and other site consumables by coordinating with various departments.
• Provide clerical support to the site management team, including assistance in arranging meetings, taking minutes, and following up on assigned actions.
• Function as a liaison between site operations and other teams for all administrative concerns.
• Coordinate delivery scheduling and communicate effectively with involved stakeholders.

Candidate Requirements

• Diploma or bachelor's degree in business administration or a closely related field.
• At least 3 years of experience in an administrative role within a site-based environment, ideally in construction or engineering sectors.
• Excellent organizational and communication capabilities.
• Proficiency with Microsoft Office suite, including Word, Excel, and Outlook.
• Understanding of access control systems and construction safety protocols.
• Ability to multitask and manage time effectively in a dynamic, constantly evolving workplace while maintaining attention to detail and accuracy.
• Flexibility to accommodate variable work schedules.
• Demonstrated independent thinking, problem-solving aptitude, discretion, and integrity.
• Self-motivated with the capacity to work autonomously.
• Strong verbal and written communication skills in both English and Arabic.
• Possession of a valid driving license for Saudi Arabia.