Project Administrative Assistant

About the Company

Leon Exhibition Private Limited partners closely with clients to design and construct exhibition booths that function as efficient working environments. Their approach focuses on converting every square foot thoughtfully into purposeful spaces that help clients achieve their goals and engage visitors. By treating each booth as a strategic setup rather than merely a display, Leon Exhibition aims to maximize impact at trade shows and events. Team members work collaboratively with clients and internal teams to deliver practical and visually appealing exhibition solutions.

Role Overview and Responsibilities

We are seeking a proactive, well-organized, and detail-focused Administrative Executive to support our expanding team. This position suits individuals who thrive in dynamic, fast-paced settings and take satisfaction in ensuring smooth daily business operations.

• Oversee and update company schedules, including timelines for exhibitions, events, projects, and critical dates.
• Arrange travel plans such as flights and accommodations for international business trips.
• Handle submission of exhibitor forms, event registrations, and related administrative paperwork for exhibitions.
• Collaborate with the Accounts department regarding invoices, payments, and supporting documents.
• Conduct basic HR responsibilities such as monitoring attendance, maintaining leave records, and managing employee files.
• Manage daily receipt and distribution of mail and correspondence.
• Maintain both physical and electronic filing systems efficiently.
• Offer administrative assistance to management and various departments as needed.
• Coordinate general office activities and ensure completion of daily administrative duties.

Candidate Profile

• Highly organized with excellent abilities in managing time efficiently.
• Detail-oriented, accountable, and capable of handling multiple tasks simultaneously.
• Strong communication skills paired with excellent coordination abilities.
• Skilled in Microsoft Office applications including Word, Excel, and Outlook.
• Capable of working independently while also supporting the team collaboratively.
• Previous experience in an administrative role is advantageous; however, motivated candidates eager to learn are encouraged to apply.