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About Outform Group

Outform Group is dedicated to the philosophy "Dare To Innovate." The company excels in creating immersive consumer engagements that enhance, connect, and personalize brand experiences. Their multidisciplinary teams integrate research, strategy, design, innovation, and manufacturing expertise to deliver memorable brand activations across various environments through user-centric and data-driven methods.

Job Overview

The Production Project Coordinator will play a crucial role in managing retail display and fixture projects from inception through production and delivery. Collaborating closely with project managers, design and engineering departments, and external partners, this position ensures adherence to timelines, budgets, and quality standards. This role flourishes in dynamic settings requiring effective project progression through meticulous coordination and communication.

Key Responsibilities

Assist Production Project Managers throughout all phases of projects including development, production, and delivery.
Maintain detailed project timelines, monitor milestones, and promote punctual completion.
Track project progress and disseminate updates to internal stakeholders.
Manage order statuses and coordinate with vendors on estimated timelines for deliveries.
Organize shipping logistics and provide tracking and delivery information.
Support inventory management and assist with stock replenishment activities.
Provide daily administrative support to project managers and cross-functional teams.
Arrange meetings, manage schedules, and facilitate internal communications.
Accurately enter and maintain project data within ERP, Smartsheet, and related systems.
Prepare purchase orders, invoices, and production documentation.
Keep thorough and organized project records and files.
Identify opportunities to enhance process efficiency and support streamlined workflows.

Key Relationships

Production Project Managers
Design Team
Engineering Team
Supply Chain and Logistics
Vendors and Manufacturing Partners
Finance Department for invoicing and purchase orders

Performance Metrics

Timely achievement of project milestones
Accuracy and punctuality in project documentation and data management
Effective communication and coordination among teams
Responsiveness and timeline compliance of vendors
Precision in inventory and order tracking
Contribution towards process improvements and operational effectiveness

Qualifications

Required:

Minimum of 2 years experience in a coordinator, administrative, or project support capacity
Strong organizational abilities with multitasking proficiency
Exceptional attention to detail and consistent follow-up skills
Excellent communication and interpersonal relations
Proficient in Microsoft Office suite, particularly Excel

Preferred:

Background in manufacturing, production, or retail display environments
Knowledge of project management software and ERP platforms
Experience or awareness of logistics, supply chain operations, or technical drawings

Leadership Attributes & Personal Traits

Highly organized with capacity for managing several priorities concurrently
Proactive and solution-focused attitude
Strong ownership and accountability for assigned responsibilities
Clear and effective communicator comfortable in diverse team environments
Detail-oriented with commitment to accuracy and quality
Adaptability for working in fast-changing, dynamic settings

Working Conditions

This position is office-based, requiring regular walking, sitting, standing, and manual handling up to 20 pounds. Extended periods of computer work are expected. Occasional crouching or kneeling may be needed. Up to 15% travel is necessary to fulfill job duties.

Disclaimer

The outlined responsibilities and qualifications describe the general nature of the role and may be adjusted at the employer's discretion. This description is not exhaustive but reflects essential job functions and requirements.

Production Project Coordinator

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