Office Manager

Overview

We are seeking a diligent and proactive Office Manager to serve as the essential backbone of our dynamic agency. This multifaceted position is ideal for an individual who excels at maintaining a seamless workflow, adeptly managing multiple tasks, and who takes pride in meticulous attention to detail.

The role encompasses overseeing daily office operations, managing payroll processes, and preparing management accounts, making you a pivotal contributor to the company’s success. Confidence in financial and administrative processes along with effective team communication skills are crucial. A good sense of humor is also welcomed in our vibrant environment.

Key Responsibilities

• Supervise the daily functioning of the office environment.
• Manage inventory of office supplies, equipment, and facilities maintenance.
• Establish and uphold office policies and procedural guidelines.
• Ensure company compliance with organizational policies and health & safety regulations.
• Accurately prepare, process, and maintain payroll including salaries, overtime, statutory payments, pensions, and applicable deductions.
• Submit required payroll data to HMRC and pension providers in a timely manner.
• Address employee payroll inquiries professionally.
• Adhere to UK payroll legislation and data privacy standards.
• Compile monthly management accounts such as profit and loss reports, balance sheets, and cash flow statements.
• Reconcile bank and balance sheet accounts regularly and monitor financial receivables and payables to aid cash flow management.
• Coordinate with external accountants for year-end closing and audits.
• Prepare and file VAT returns compliantly.
• Maintain precise and confidential financial and administrative documentation.
• Provide administrative support and analytical reports to senior management as required.
• Perform additional relevant duties as assigned.

Qualifications and Skills

• Exceptional organisational and time management capabilities.
• High degree of accuracy and meticulous attention to detail.
• Strong verbal and written communication as well as interpersonal skills.
• Capability to effectively manage multiple simultaneous priorities and meet deadlines.