Office Coordinator

About THMR Development

THMR Development is a leading real estate and development company based in Toronto, Ontario, specializing in commercial and residential projects across the Greater Toronto Area. Established in 2013, the company is recognized for its innovative approach to creating vibrant community spaces that inspire and thrive.

Role Overview

We are seeking a full-time Office Coordinator to join our team on-site in Toronto, ON. The successful candidate will oversee daily office functions, offer vital administrative support, manage office resources, and facilitate effective communication within the organization. Core duties involve answering phone inquiries, scheduling, filing, overseeing office supplies, and providing excellent customer service to clients and staff.

Responsibilities

• Partner with site leadership to support office operations and requirements effectively.
• Work closely with Accounts Payable to handle requisitions, invoices, and purchase order processing.
• Maintain dashboards and ensure accurate administrative record keeping.
• Arrange logistics for travel and events, including flights, accommodations, catering, and venues.
• Coordinate planning and execution of company functions and special events.
• Manage calendars by scheduling meetings, appointments, and follow-ups.
• Input and update client and operational data in internal systems, ensuring precision.
• Organize onboarding processes including IT setups, phone extensions, and workspace preparations.
• Facilitate employee relocations and workspace transitions within the organization.
• Oversee inventory of office supplies, equipment, and materials.
• Support review and implementation of company policies and assist HR-related activities as the company grows.

Candidate Profile

• Exceptional organization skills with the ability to juggle multiple tasks and meet deadlines.
• Proactive in solving problems and meticulous in attention to detail.
• Collaborative team player who interacts well with leadership, HR, and cross-functional departments.
• Comfortable handling logistics, event planning, and operational support tasks.
• Strong communication and interpersonal skills.
• Prior experience in office coordination or a related administrative role is advantageous.

Employee Benefits and Work Environment

• Modern workspace featuring a newly renovated, collaborative environment with on-site parking and a business casual dress code.
• A supportive and friendly team culture emphasizing collaboration and shared success.
• Opportunities for career advancement and continuous professional growth.
• Comprehensive benefits package fully covered by the company, including extended health, dental, vision, and life insurance for employees and their families.
• Secure full-time employment at 37.5 hours per week, Monday to Friday.
• Competitive salary range between $45,000 and $65,000 annually.