Materials Buyer

Job Description

We are looking for enthusiastic and dynamic professionals specializing in materials procurement who can consistently deliver exceptional customer service and innovate solutions benefiting our guests.

Key Responsibilities

• Review the system daily to process all assigned purchase requests with proper administrative actions.
• Verify purchase request details including data accuracy, item descriptions, quantities, and specifications; seek clarification as needed.
• Solicit and negotiate competitive price quotes ensuring high-quality standards, then submit them for approval along with confirming optimal delivery timelines.
• Manage daily market lists by assigning orders, validating prices and availability of new items, and securing necessary approvals before vendor order confirmation.
• Ensure that all authorized purchase orders are promptly communicated to vendors via fax or delivery.
• Track and follow up on all approved and in-process orders through system-generated reports, addressing any issues.
• Resolve any discrepancies related to price, quantity, or quality identified upon vendor deliveries by investigating and clarifying them.
• Maintain and update personally entered price quotations, their validity, and supplier information within the system.

Education, Qualifications & Experience

The ideal candidate holds a degree and has prior experience in store management, purchasing, and receiving, preferably within a hotel environment. Proficiency in English communication and computer skills are essential. Knowledge of software systems such as Opera, Micros, and FBM is advantageous.

Knowledge & Competencies

• Strong analytical and pragmatic thinking skills enabling effective data processing through computer systems.
• Ability to prioritize tasks and manage time efficiently under fast-paced conditions.
• Consistently applies fair and uniform standards in operations.
• Proactive and adaptable demeanour.
• Understanding of hotel operations.
• Effective communication capabilities.
• Business planning skills.
• People supervision aptitude.
• Recognition and respect for diversity.
• Operational supervision experience.
• Excellent teamwork abilities.
• Customer service focus.
• Results-oriented mindset.