Human Resources Generalist I

Role overview

This role supports a centralized employee screening process within a financial-system environment. The position is responsible for coordinating pre-employment screenings for new hires, new contractors, and FRS transfers, as well as rescreening for current employees and contractors. The work involves collecting screening requests, checking that they align with position requirements in Workday, guiding individuals through the process, and keeping all parties updated until completion.

Key responsibilities

• Receive screening requests through the FedScreen system from client banks and confirm that each request matches the required position details in Workday.
• Coordinate background screening steps with new hires, contingent workers, and current employees, including scheduling, initiation, and follow-up.
• Explain the purpose of the screening, the process, expected timing, and the individual’s responsibilities in a clear and professional way.
• Launch screening requests with the individual and the relevant vendors, then monitor progress to keep the process on schedule.
• Follow up with individuals when needed and escalate issues to the FRB district if required.
• Track vendor progress and escalate delays or issues to the FedScreen Coordinator when necessary.
• Review screening outcomes promptly and contact individuals by email or phone when any part of the screening cannot be verified.
• Keep thorough records of all communication, including email correspondence with individuals.
• Enter screening information into the Summary Report and store reports and supporting documents in the designated database.
• Prepare the Summary Report and Treasury Suitability Worksheet when applicable.
• Inform the district Adjudicator when screening results are ready for review.
• After successful adjudication, coordinate start or transfer dates with the new hire and hiring manager.
• For current employees, notify the employee and their supervisor when the rescreening process is completed successfully.
• For new hires, update the start date and finish the hiring process in Workday.
• Update screening records in Workday for all individuals with results and completion dates.

Education and experience

• A bachelor’s degree is preferred, though a suitable mix of education and relevant experience may be accepted.
• At least 1 year of experience in Human Resources is strongly preferred.
• Prior experience handling background screenings is highly desirable.

Knowledge and skills

• Strong written and verbal communication skills for interacting with hires, employees, bank leadership, vendors, and internal colleagues.
• Excellent interpersonal ability to work with people at all management and staff levels.
• Comfort handling sensitive personal information in a strict confidential setting.
• Working understanding of employment laws and HR best practices.
• Prior personnel screening experience is highly desirable.
• Exposure to process or policy review and continuous improvement is preferred.
• Ability to manage a high-volume workload professionally.
• Strong customer service and active listening skills.
• Excellent organization, analysis, and attention to detail.
• Solid PC skills, including Applicant Tracking Systems, HRIS platforms, Microsoft Word, and Excel; Workday knowledge is strongly preferred.

About the role

FedScreen is a new system service designed to create a centralized, consistent, and more efficient background screening experience. The goal is to standardize the process across the system while improving the experience for individuals undergoing screening.

Additional information

The FedScreen Screener manages pre-employment screening for new hires, new contractors, and FRS transfers, along with rescreening for existing FRS employees and contractors. Screening may include FBI fingerprint criminal background checks, drug testing, employment verification, education verification, motor vehicle review, enhanced screenings, and related checks. The role involves collecting, reviewing, following up on, and summarizing screening reports and documentation, while communicating professionally with individuals, vendors, hiring managers, bank leadership, and FedScreen leadership. The position reports to the FedScreen Manager.

Identifiers

Reference tags: LI-NP, IND123.