HR Admin Officer

About the company

Certis is a major outsourced services provider focused on smart security and integrated service operations across multiple disciplines. Its offering combines a long-standing security background with applied AI, supported by secure-by-design technology development and systems integration capabilities. The company aims to help communities remain safe and thriving by investing in its people and encouraging innovative, technology-enabled thinking.

Work environment

Certis describes its workplace as collaborative and fast-moving, with varied day-to-day work and opportunities to contribute ideas, improve processes, and support new initiatives. The team culture is close-knit, supportive, and growth-oriented, with an emphasis on career development rather than just routine work.

Responsibilities

• Manage work permit processes, including applications, renewals, and cancellations.
• Coordinate training sign-ups and track course confirmations and payment follow-ups.
• Check invoices, prepare purchase requisitions, and oversee goods received handling.
• Provide administrative support for items such as stationery, uniforms, and safety shoes.
• Communicate with government agencies and authorities, including MOM, on HR matters, surveys, and reporting.
• Work with site staff and dormitory operators as needed.
• Update substitution records in the attendance system.
• Handle leave processing and submit hold-pay requests.
• Support employee onboarding and exit processes.
• Keep employee records current and accurately maintained.
• Assist with regulatory surveys and management reporting.

Requirements

• Minimum 3 years of hands-on experience, ideally gained in an HR-related role.
• Comfortable using Microsoft Office tools.
• Strong accuracy, organisation, and the ability to manage several tasks at once.
• Good interpersonal skills and clear communication ability.

Recognition and rewards

• Opportunity to contribute to high-profile security projects known for safety, dependability, and efficiency.
• Support for continued development through on-the-job learning, formal programmes, and further education assistance.
• Access to community volunteering opportunities.
• Competitive pay package with performance incentives, medical coverage, and a dental allowance.

Additional information

This role involves liaising with relevant authorities on HR matters and supporting administrative and compliance-related work across the employee lifecycle. The information provided also highlights collaboration with operational teams and dormitory operators, as well as support for regulatory surveys and management reports.