Finance and Office Administrator

Role Overview

We are seeking a Finance & Office Administrator proficient in hands-on bookkeeping to manage day-to-day office functions alongside financial administrative tasks. This multifaceted position integrates traditional office management duties such as handling facilities, supplies, and vendor communication with detailed bookkeeping responsibilities including managing accounts receivable and payable, payment processing, and VAT preparation, all in close coordination with external accountants.

Key Responsibilities

• Oversee accounts receivable processes by issuing invoices, monitoring collections, and following up on outstanding balances.
• Handle accounts payable by processing supplier invoices, verifying against purchase orders and delivery notes, and adhering to payment terms.
• Prepare payment batches for director approval.
• Compile VAT return figures for submission by outsourced accountants.
• Generate regular reports on debtors and creditors.
• Maintain precise and current ledger data using Sage accounting software.
• Perform reconciliations for credit card and bank statements.
• Manage petty cash.

• Provide clean, coded financial data to accountants to support management accounts creation.
• Coordinate periodic VAT submissions, payroll, and other accounting requirements with external accountants.
• Serve as the primary contact for daily accountant inquiries.

• Order and manage office supplies and equipment inventory.
• Supervise office facilities and engage with building and service providers.
• Act as the principal liaison for office-related vendors and contract management.
• Support general office administration and daily operational tasks.

Candidate Profile

• Demonstrated bookkeeping or accounts administration experience.
• Practical knowledge of accounting software such as Sage, Xero, or QuickBooks.
• Experience managing end-to-end accounts receivable and payable functions.
• Exceptional organizational ability with capacity to balance competing tasks.
• Detail-oriented with comfort handling numerical data.
• Prior hybrid role experience combining office management and bookkeeping within a small or medium enterprise.
• Experience interacting directly with external accounting professionals.
• Self-motivated and able to work independently.
• Proactive, cooperative, and committed to effective execution.

Benefits

• Competitive remuneration aligned with your experience.
• Access to company pension and health insurance plans.
• Generous vacation allowance.

Location and Work Model

This position is based in Dublin (Sandyford) and follows a hybrid working schedule requiring a minimum of three days per week onsite.

About ReAction

At ReAction, we are shaping the future of commerce marketing by blending creativity with data and translating strategy into tangible outcomes. Join a fast-growing marketing sector, working among a team that values direct communication, drive, continuous learning, and a culture of curiosity, accountability, and execution excellence.