Executive Assistant

Position Summary

The Executive Assistant will support their Line Manager by efficiently managing daily administrative tasks and communications. This role requires professional handling of the Line Manager's interactions and coordination with various stakeholders.

Responsibilities

• Act as the primary liaison between the Line Manager and internal or external parties for handling information requests.
• Manage phone calls by facilitating connection between the Line Manager and callers as necessary.
• Coordinate meeting arrangements with relevant parties to ensure well-planned schedules, prevent clashes, and maintain an organized appointments diary including prioritizing and preparing agendas.
• Prepare various documents such as reports, memos, circulars, and other written correspondence as needed.
• Translate documents accurately between Arabic and English, preserving meaning, context, and style.
• Oversee information processing including filing, archiving, retrieval, ensuring data accuracy, timeliness, confidentiality, and integrity.
• Monitor office supply levels and coordinate replenishment efforts with Facilities Management or Procurement departments when required.
• Arrange travel and lodging accommodations for the Line Manager.