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Overview

The Administrative Assistant supports the smooth functioning of the designated department through a variety of clerical and organizational duties.

Key Responsibilities

Maintain and organize filing systems as assigned.
Retrieve and prepare summaries of information from records, emails, and related documents upon request.
Address and resolve administrative inquiries promptly.
Coordinate authorization processes for team and consultant site visits with clients.
Generate weekly project reports and distribute them to team members.
Oversee and manage team access to project management systems and client portals.
Update project schedules within client portals and internal systems.
Manage the distribution of plans to Authorities Having Jurisdiction (AHJs) for permit submissions.
Facilitate the submittal and review cycles with internal project teams.
Coordinate the change order process with clients, including submission, tracking, and dissemination of approvals to internal and external stakeholders.
Input and update data into various databases, spreadsheets, and digital platforms.
Perform additional related tasks as required.

Qualifications

3 to 5 years of experience in administrative roles.
Holds a valid driver’s license.
Excellent verbal and written communication abilities.
Strong interpersonal and customer service orientation.
Proficient with Microsoft Office Suite or equivalent software.
Highly organized with great attention to detail.
Knowledgeable of clerical procedures including recordkeeping and filing systems.
Able to work independently.
Capable of managing time efficiently and handling multiple tasks simultaneously.
Skills in solving complex design and communication challenges.
Strong analytical thinking.
Ability to collaborate effectively with colleagues at all levels.

Working Conditions

Mainly office-based work environment.
Primarily computer-based work while seated.
Must be capable of lifting items up to 15 pounds.

Additional Information

This is a full-time, non-exempt position. BRR Architecture is committed to equal opportunity employment, maintaining a drug-free workplace, and adhering to ADA regulations where applicable.

Administrative Assistant

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