Administrative Assistant

About the Role

Shoefabrik is looking for a proactive and detail-focused Administrative Assistant to support daily office and operational tasks. The ideal candidate will be highly organized, service-oriented, and able to juggle multiple priorities efficiently in a fast-paced setting.

Responsibilities

• Manage bookings and payments for business travel, including flights and hotels.
• Administer door access controls and Face ID systems.
• Assist expatriates with visa procedures, residence registration, approvals, and arranging accommodations following company policies.
• Organize logistics and arrangements for customer visits.
• Oversee procurement activities such as inventory control, stock management, and distribution of office supplies, factory tools, IT equipment, and items needed for events or projects.
• Coordinate courier services, track deliveries, handle payment processes, and assist senders as needed.
• Manage transportation logistics including company vehicles and bus services.
• Support on utilities payment submissions for the office and manufacturing units ensuring timely processing.

Qualifications & Skills

• Bachelor's degree in Linguistics, Business Administration, or a related field.
• Strong organizational and multitasking capabilities with a proactive attitude.
• Excellent verbal and written communication skills in English.
• High level of integrity and discretion in handling confidential information.
• Detail-oriented, service-minded, and capable of working well under pressure.
• Experience with administration or purchasing is a plus.

Experience

At least 4 to 5 years of relevant experience in administrative roles.

Why Work With Us?

• Engage in a professional and dynamic workplace environment.
• Access opportunities for professional growth and career development.
• Competitive compensation and benefits package.