Admin Cum Document Controller (Tagalog Speaker)

About the Role

Terracotta Outsourcing delivers recruitment, outsourcing, and corporate service solutions by connecting organizations with skilled professionals from diverse sectors. We are currently seeking an Admin Operations Coordinator fluent in Tagalog to join our team based in Abu Dhabi, UAE.

Key Responsibilities

• Offer administrative and operational support to the Administration and Operations team.
• Oversee day-to-day operations, ensuring collection and upkeep of necessary documentation.
• Update and maintain operational trackers, agreements, contracts, employee and supplier records, job cards, and related administrative paperwork.
• Coordinate with Key Account Managers, HR, Finance, Payroll, and other departments to gather information and follow up on outstanding matters.
• Support supplier management activities including onboarding documentation, bookings, approvals, and record keeping.
• Assist in managing employee-related administration such as training schedules and travel or accommodation arrangements when required.
• Track assigned tasks and liaise with internal teams to ensure timely completion.
• Prepare regular reports, update trackers, and provide administrative summaries to the Admin/Operations Manager.
• Maintain organized electronic and physical filing systems.
• Contribute to refining administrative processes while ensuring adherence to company policies.

Required Skills and Competencies

• Strong proficiency with Microsoft Excel, Word, and Outlook applications.
• Effective communication and follow-up abilities.
• Capability to juggle multiple duties and meet deadlines efficiently.
• Meticulous attention to detail and accuracy.

Experience and Qualifications

• Between 3 to 5 years' experience in administration, operations, coordination, or office administration.
• Experience in managing documentation, trackers, and interdepartmental coordination.
• Background in manpower services, construction, facilities management, oil and gas support services, or related fields is a plus.

Preferred Candidate Profile

• Fluency in Tagalog is preferred.
• Proven consistent employment history with stable tenure at past roles.
• Highly organized, reliable, and proactive individual with a strong work ethic and readiness to assist in multiple operational functions.