Accounts Payable Coordinator (Remote)

About the Company

CareStream Advisory Group is committed to connecting healthcare professionals with impactful roles that align with their values and approach to care. Unlike staffing agencies, we directly source and validate roles from healthcare providers themselves.

Our client, Clarest Health, is revolutionizing patient care by offering cutting-edge pharmacy services focused on automation and operational efficiency. The team at Clarest Health works toward enhancing medication management systems to improve patient health outcomes and optimize healthcare workflows nationwide.

Role Overview

The Accounts Payable Coordinator position involves managing payment processes for the company with accuracy and timeliness, nurturing positive vendor relations, and ensuring adherence to internal controls and accounting guidelines. This role supports the Accounts Payable management team by handling invoice processing, troubleshooting discrepancies, and assisting with month-end closing and relevant projects.

Key Responsibilities

• Process invoices by reviewing for accuracy, approvals, and proper coding, ensuring compliance with company policies and accounting standards.
• Enter invoices into systems including Coupa and NetSuite promptly and accurately.
• Maintain vendor records, such as W-9 forms, payment terms, and contact information, keeping these up-to-date.
• Handle vendor inquiries professionally and respond regarding payment and invoice status.
• Reconcile vendor statements by investigating and resolving any discrepancies.
• Adhere to established internal controls, document processes for audits, and assist as needed with internal and external audit activities.
• Organize and maintain electronic records according to company retention policies.
• Work collaboratively across departments to resolve invoice and payment concerns.
• Complete additional tasks as assigned by the Accounts Payable Manager or Team Lead.

Performance Expectations

• Ensure all invoices are processed accurately and promptly.
• Resolve discrepancies and vendor inquiries swiftly.
• Follow all company policies and compliance procedures diligently.
• Communicate professionally and cooperatively with internal teams and external partners.
• Uphold Clarest's Code of Conduct, comply with compliance standards, and report any suspected legal or regulatory violations appropriately.

Required Qualifications

• High school diploma or GED is mandatory.
• Associate degree in Accounting, Finance, or a related discipline is preferred.
• Equivalent experience combined with education may be considered.

Skills and Experience

• Proficient understanding of Accounts Payable procedures.
• Competent in Microsoft Excel, Word, and Outlook.
• Experience with NetSuite is preferred but not essential.
• Familiarity with Coupa is favorable but not required.

Benefits and Perks

• Comprehensive medical, dental, and vision insurance plans with premiums as low as $13.73 per pay period.
• Paid time off for work-life balance.
• Access to free virtual healthcare through telemedicine services.
• 401(k) retirement plan with company matching contributions.
• Opportunities to earn referral bonuses.
• Life insurance coverage.
• Chance to make a meaningful difference in patient and healthcare professional lives.
• Growth-oriented company culture with increasing career opportunities.

Additional Information

Clarest Health is an equal opportunity employer committed to providing reasonable accommodations for individuals with disabilities during the application process and employment. Candidates are encouraged to request accommodations as needed.

Schedule and Compensation

This full-time role operates remotely within the United States. Working hours are Monday through Friday, from 9 AM to 5:30 PM Eastern Standard Time. The hourly wage range is $23 to $26.