Technical Administrative Coordinator

Overview

Reneco International Wildlife Consultants LLC is looking for a Technical Administrative Coordinator to enhance its administrative and operational functions. This role involves a blend of technical expertise, administrative support, procurement tasks, and cross-regional coordination with project teams.

Key Duties

• Liaise with maintenance managers across various countries and projects.
• Compile and monitor monthly, semi-annual, and yearly reports for departments.
• Track technical mission reports and create presentations as directed by management.
• Maintain detailed and current records, technical drawings, and documentation for departments.
• Develop Bills of Quantities (BOQs), solicit quotations from suppliers, and perform analyses of these quotations.
• Oversee maintenance activities at Abu Dhabi headquarters, including managing work permits, supervising contractors, handling urgent requests, and managing Annual Maintenance Contracts.
• Ensure availability of key maintenance materials and spare parts.
• Review and process item-creation requests from various projects.
• Assist in recruitment coordination, employee file maintenance, payroll data input, time sheet management, training organization, and travel arrangements.
• Manage procurement processes including purchase requests, local purchase orders, invoicing, deliveries, petty cash, and payment status tracking.
• Create and revise technical drawings utilizing AutoCAD software.
• Ensure timely archival and completion of administrative and project tasks.
• Adhere to company policies related to quality, health, safety, and environmental standards.

Qualifications & Experience

• A Technical Diploma or relevant Trade Certificate.
• At least four years of practical experience in technical administration, maintenance coordination, or facilities management.
• Proven ability to prepare BOQs, quotation analyses, reports, and procurement documents.
• Working knowledge of maintenance operations and contractor management.
• Proficiency in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.
• Familiarity with AutoCAD and preferably experience with a Computerized Maintenance Management System (CMMS).
• Excellent organizational, communication, and coordination abilities.
• Fluent in English; additional proficiency in Arabic, Hindi, or Urdu is advantageous.
• Capable of handling multiple priorities and working effectively with international teams.