Supervisor, Events - Studios EMEA

About the Role and Team

The Studios Publicity & Events group plays a vital role in sharing The Walt Disney Company’s stories, talent, and brands with audiences throughout EMEA. As an Events Supervisor, you will be instrumental in organizing and delivering top-tier events that connect our internal businesses, partners, and audiences, creating memorable experiences.

Reporting directly to the Manager of Events & Studios EMEA PR, this role encompasses comprehensive event planning and execution across EMEA, primarily focusing on cross line-of-business activities, while also assisting with Studios publicity events. Responsibilities range from securing venues and managing logistics to coordinating stakeholders and executing events on-site, ensuring flawless and efficient delivery at the highest standards.

This opportunity suits a detail-oriented, proactive events professional who excels at juggling multiple tasks, cultivating relationships, and producing exceptional experiences in a dynamic environment.

The position is based in the London Hammersmith office for four days a week, with the option to work remotely either Monday or Friday.

The team is rooted in Disney’s core values: Integrity, Inclusion, Creativity, Collaboration, and Community, which guide daily work and mutual support.

Key Responsibilities

• Oversee the complete lifecycle of cross line-of-business events throughout the UK and wider EMEA, collaborating closely with various Disney departments and partners.
• Handle all event logistics, including venue selection, supplier relationships, production services, audiovisual needs, travel, accommodation, and transport arrangements.
• Create and maintain detailed timelines, schedules, and run-of-show documents to ensure smooth event operations.
• Coordinate with Publicity, Marketing, Communications, EMEA market teams, and broader business units to align on objectives, messaging, and delivery.
• Assist with Studios publicity events such as premieres, screenings, junkets, talent engagements, and awards campaigns.
• Serve as a point of contact for US-based PR teams and awards coordinators, facilitating publicity and awards activities.
• Manage budgets including forecasting, expense tracking, and reconciliation, aiming to optimize value without sacrificing quality.
• Develop and nurture relationships with external agencies, production partners, suppliers, and vendors.
• Lead the on-site management of events to guarantee a high-quality attendee experience and swiftly address any operational issues.
• Support post-event activities by gathering feedback, reporting outcomes, and recommending improvements to enhance future workflows.
• Provide administrative assistance to the VP and team, including calendar organization, meeting scheduling, travel bookings, purchase orders, and invoice processing.

Essential Qualifications & Skills

• Proven track record in managing events, productions, or significant projects within media, entertainment, agencies, or similarly fast-paced sectors.
• Strong project management capabilities and excellent organizational skills to efficiently handle multiple concurrent priorities.
• Demonstrated ability to coordinate complex logistics involving diverse stakeholders, vendors, and teams.
• Exceptional communication skills with a talent for building relationships across functions and hierarchy levels.
• High attention to detail, with a proactive mindset to anticipate and solve challenges.
• Experience overseeing event budgets, forecasting, and financial management.
• Ability to collaborate effectively within cross-functional and international teams.
• A proactive, adaptable approach with a focus on solutions and continuous improvement.
• Competent in both strategic planning and hands-on event execution aspects.
• Strong administrative proficiency and operational coordination skills.

Preferred Experience

• Background supporting high-profile publicity events such as premieres, screenings, junkets, or talent-centered activities.
• Experience working across several business units or delivering initiatives spanning multiple functions.
• Familiarity with managing large industry events, corporate showcases, or similar gatherings.
• Comfortable collaborating with international teams and stakeholders across various markets.
• Insight into the entertainment, film, television, or streaming sectors.

Benefits

• Annual leave entitlement of 25 days.
• Private medical and dental insurance coverage.
• Complimentary access to Disney Parks for visits with family and friends.
• Discounts on select Disney products, food and beverage at resorts, and ticket purchases.
• Generous parental and guardian leave policies.
• Employee Resource Groups including WOMEN @ Disney, Disney Mosaic, Disney PRIDE, ENABLED, and TRUST.
• Opportunities for learning, development, and career progression within The Walt Disney Company.

Equal Opportunity and Accessibility

The Walt Disney Company is dedicated to building a diverse workforce that reflects its audience and fostering an inclusive workplace where every individual feels valued and supported. We commit to providing reasonable accommodations throughout the recruitment and employment process for candidates with disabilities or special needs. Applicants are encouraged to notify us if assistance or adjustments are required to participate successfully in the hiring process.