Senior / Executive - Corporate Administration

Role Overview

As a Senior or Executive in the Maritime and Port Authority of Singapore (MPA), you will provide vital secretarial and administrative support spanning diverse operational activities within the division.

Key Responsibilities

• Offer secretarial assistance to directors to ensure smooth administrative operations.
• Organize and coordinate both internal and external meetings efficiently.
• Manage full logistics for events and workshops involving external industry stakeholders.
• Coordinate and consolidate inputs related to decarbonisation efforts from multiple MPA divisions, including survey management.
• Arrange transport and accommodation for overseas trips for Maritime and Port Division officers and handle related claims processing.
• Facilitate the declaration process for gifts within the division.
• Manage procurement and inventory of office supplies.
• Handle procurement processes for goods and services, including issuing purchase orders, receiving goods, verifying invoices, and processing payments.
• Coordinate division budget planning and monitor expenditure in collaboration with the Finance department.
• Support office-related activities such as office space planning, fire warden appointments, and asset coordination.
• Oversee training needs assessment and scheduling for all officers.
• Manage records and file systems for officers, including e-Cabinet and e-Registry platforms.
• Assist with onboarding procedures for new officers and interns.
• Undertake any other ad-hoc tasks assigned.

Candidate Profile and Requirements

• Possess a minimum of three years’ relevant experience in records, information, or document management along with corporate administration expertise.
• Exhibit strong teamwork abilities, robust interpersonal communication, and analytical skills.
• Demonstrate meticulous attention to detail and the capability to perform effectively under pressure.