Senior Executive Assistant

Overview

The Senior Executive Assistant provides comprehensive administrative support primarily to a C16-level manager and broadly to the entire department. Key duties include managing correspondence, scheduling, coordinating conferences, travel arrangement, and other administrative responsibilities.

Key Responsibilities

• Provide direct assistance to a senior executive (C16 level) and general support to the department.
• Oversee daily calendars of senior leadership, ensuring smooth scheduling.
• Organize and manage all aspects of executive appointments, meetings, receptions, and conference calls.
• Prepare and review meeting materials and correspondence when required.
• Assist in creating and editing presentations, spreadsheets, and various documents.
• Arrange travel plans and distribute corresponding schedules and agendas.
• Prepare, reconcile, and monitor expense reports using the Travel and Entertainment Expense system.
• Handle supply orders and invoice processing through the Procure to Pay system.
• Manage Virtual Requests including processing and follow-up activities.
• Contribute to ad-hoc reports and special projects as assigned.
• Provide training, coaching, or guidance to fellow administrative staff as needed.
• Exercise prudent risk assessment during business decisions, ensuring compliance with laws, policies, and ethical standards while protecting the company's reputation and assets.

Qualifications

• Prior experience in office administration, ideally in a complex financial services environment or comparable organization.
• Advanced proficiency in Microsoft Office suite.
• Exceptional written and verbal communication skills, with clarity and conciseness.
• Quick adoption and mastery of new systems and tools.
• Highly self-driven with keen attention to detail.

Education

• Bachelor’s degree or university equivalent experience.

Equal Employment Opportunity Statement

This position is with an equal opportunity employer committed to diversity and inclusion that provides fair consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other legally protected categories. Reasonable accommodations are offered for those with disabilities during application processes.

Additional Information

Job Family Group: Business Strategy, Management & Administration
Job Family: Administrative Support
Employment Type: Full time