Section Administrator

Organization Overview

The Oloibiri Lecture Series and Energy Forum (OLEF) invites applications for Section Administrator positions to assist senior officials in managing daily functions of the Society of Petroleum Engineers (SPE) section. SPE Nigeria is an affiliate of SPE International, serving over 158,000 members across 143 countries and 203 Sections. The Nigerian affiliate encompasses 5 sections located in Lagos, Port Harcourt, Warri, Benin, and Abuja, plus 37 student chapters. The SPE Nigeria Council, registered as an incorporated trustee with the Corporate Affairs Commission (RC 1332), coordinates common programs for these entities.

Job Locations

Positions are available in Port Harcourt, Lagos, Abuja, Warri, and Benin.

Key Responsibilities

• Plan, coordinate, and participate in various section events such as board meetings, technical sessions, youth engagement programs like Catch Them Young (CTY), Ambassador Lecture Programs (ALP), membership drives, community development efforts, student and young professional programs, and Annual General Meetings (AGM).
• Manage event documentation including photography, creating albums, drafting brief articles about section activities, and posting them on social media platforms.
• Organize and administer webinars, online conferences, workshops, Member Training Lectures (MTL), Distinguished Lectures, and coordinate international speaker itineraries.
• Oversee office management by organizing the secretariat, maintaining both digital and physical records, managing correspondence, and ensuring delivery of mails and items as directed.
• Handle inquiries related to section events, website, and general information via phone and written communication.
• Keep section website and social media content updated and ensure information feeds are current.
• Maintain cloud storage of section documentation ensuring security and confidentiality of member records.
• Reconcile monthly financial reports in line with budget allocations.
• Assist with special projects for SPE International, SPE Nigeria Council, and other sections as approved by management.
• Inventory and maintain computing hardware and infrastructure for events, promptly reporting and resolving any issues.
• Coordinate and facilitate board meetings, including agenda development, timely execution, minute taking, circulation of meeting notes within two days, and follow-up on action items.
• Manage online platforms for meetings efficiently.
• Act as custodian for important corporate records ensuring their safekeeping.
• Oversee the design, editing, and production of the organization's print and electronic publications.

Qualifications and Requirements

• A Bachelor’s degree from an accredited university; familiarity or experience with SPE programs is an added advantage.
• At least three years of relevant work experience.
• Competence in Microsoft Office suite (certification preferred).
• Solid understanding of office administration and basic accounting procedures including industry-specific technical terminology.
• Proficiency with IT communication platforms such as Cisco WebEx, Zoom, Microsoft Teams, or Google Meet.
• Certification in administrative management is beneficial.
• Awareness of research methodologies and reporting standards.
• Knowledge of accounting principles.
• Excellent organizational, time management, communication, and negotiation skills.
• High integrity and ability to maintain confidentiality.
• Capability to work under pressure and willingness to work extra hours when required.
• Strategic mindset with proactive problem-solving abilities.
• Full accountability and confident decision-making skills.

Additional Information

Applications are invited from competent candidates who understand SPE and its events well. There are five vacancies available. Prospective applicants should note the opportunity to support a dynamic organization with a notable international presence in the petroleum engineering sector.

Application Deadline: November 30, 2020.