Sales Coordinator

Role Overview

BAYAN MEDICAL COMPANY is looking for a proactive Sales Coordinator to keep sales operations running smoothly through strong documentation control, stakeholder coordination, and day-to-day administrative support. The ideal candidate will be highly organized, communicate clearly, and bring experience in sales support, tender handling, and customer-facing coordination.

Key Responsibilities

• Support the Sales Team, suppliers, and customers to ensure service is prompt, organized, and professional.
• Manage incoming and outgoing communication related to RFQs and LPOs by phone, email, and customer portals.
• Track online tenders and auctions, then share suitable opportunities with the right team members.
• Draft quotations and tender submissions with the Sales Team while ensuring all terms and conditions are followed.
• Arrange bank guarantees or bid bonds when needed and submit them together with the required supporting documents.
• Keep price lists, quotations, contracts, and sales reports properly recorded and filed.
• Work with internal teams such as Accounts, Logistics, and Warehouse to support smooth operations and on-time delivery.
• Safeguard confidential records and sensitive company information.
• Help organize business travel for the Sales Team, including visa processing and ticket reservations.
• Follow company procedures consistently to protect the organization’s interests.

Requirements

• A bachelor’s degree in Business Administration, Accounting, or a similar discipline.
• At least 2 years of relevant experience, ideally in healthcare or a B2B environment.
• Working knowledge of accounting concepts, including support for costing, pricing checks, and accurate sales/financial data review.
• Strong verbal and written communication, along with solid coordination abilities.
• Experience handling sales paperwork, customer orders, and procurement-related tasks.
• Ability to learn quickly and adjust to new systems, tools, and workplace processes.
• Good command of Microsoft Office, especially Excel and PowerPoint.
• Careful, detail-focused, and accurate in day-to-day work.
• Exposure to ERP or CRM tools and tender portals is beneficial.
• Comfort with Excel functions such as VLOOKUP, Pivot tables, and formulas.

Additional Information

This position is based in Dubai, United Arab Emirates and follows a full-time, onsite work arrangement.