Project Coordinator

About Aeroframe

Aeroframe specializes in supplying high-quality architectural windows and doors for premier residential developments across Western Canada. Partnering with builders, architects, designers, and homeowners, the company integrates innovative products with excellent customer service to realize visionary homes.

Role Overview

We are seeking a highly organized Project Coordinator to join our Operations team in Vancouver. Reporting to the Operations Manager, this position is crucial for ensuring smooth project progression from order placement through delivery by managing purchasing, documentation, invoicing, shipping logistics, and overall project administration.

Key Responsibilities

• Oversee seamless project handoffs between Sales and Operations
• Create and manage purchase orders while maintaining precise project documentation
• Update and track project progress using project trackers
• Collaborate with internal design and drafting teams on necessary documentation
• Prepare invoices and support accounts receivable efforts
• Assist accounts payable by organizing vendor-related documents
• Coordinate shipments alongside freight providers, couriers, and warehouse personnel
• Prepare and review export and shipping documents for managerial approval
• Communicate project status updates to internal teams and customers
• Handle administrative duties, including business licenses and operational records maintenance
• Support coordination of U.S.-based projects and manage cross-border documentation

Qualifications and Skills

• Minimum two years’ experience in project coordination, operations, administration, or a related field
• Outstanding organizational capabilities and excellent time management
• High attention to detail and multitasking ability
• Strong verbal and written communication proficiency
• Advanced knowledge of Microsoft Office Suite, especially Excel
• Familiarity with ERP, CRM, or project management tools is advantageous
• Experience in construction, manufacturing, logistics, or building products industries is beneficial but not mandatory

Ideal Candidate Traits

• Passion for keeping projects structured and progressing
• Accountability and commitment to following through on tasks
• Proactive communication style and strong relationship building
• Anticipation and problem-solving abilities before issues arise
• Comfort with a dynamic, team-oriented setting
• Continuous drive for process enhancements and operational efficiency