Personal Assistant to Co-Founder

About the Role

HAIL Partners is collaborating with a global alternative asset management firm to recruit a Personal Assistant to join their London office team. This role is dedicated to supporting one of the firm's Co-Founders, a dynamic, fast-paced ultra-high net worth (UHNW) principal. The selected candidate will work closely alongside two other Executive Assistants within a cohesive and collaborative environment.

Key Responsibilities

• Assisting the current Executive Assistant with daily tasks and duties.
• Managing personal appointment scheduling for the Co-Founder and family members.
• Providing general administrative support, including upkeep of digital filing systems and coordination of internal communications.
• Supporting global travel logistics and offering coverage during travel periods.
• Monitoring and managing the Co-Founder's email inbox.
• Preparing meeting agendas, supporting materials, recording minutes, and following up on action items.
• Organizing recurring sports-related bookings and related arrangements.

Candidate Requirements

• Minimum two years’ experience as a Team Assistant, Personal Assistant, or Executive Assistant.
• Confident and warm communicator with a professional demeanor.
• Exceptionally organized, demonstrating a proactive and positive work ethic along with a calm disposition.
• Ability to perform effectively under pressure while maintaining discretion and professionalism.
• Flexible and adaptable to rapidly changing, fast-paced environments.
• Proficient in Microsoft Excel.
• Experience working in high-functioning teams with limited structured processes.
• Emotionally resilient and adaptable to evolving demands.

Additional Information

The employer promotes hybrid working with office attendance required four days per week. The company also provides various attractive benefits to its employees.