Personal Assistant - Platform Distribution Team

Overview

The Walt Disney Company is seeking an experienced Personal Assistant to join the Platform Distribution team based in London. This role entails providing comprehensive administrative support to senior executives within the UK Content and Affiliate Sales leadership group. The position requires high standards of communication and coordination across internal and external contacts to facilitate smooth operations behind the scenes.

Key Responsibilities

• Manage and organize daily diaries for UK Content & Affiliate Sales senior leaders, ensuring timely scheduling of updates and weekly briefings and liaising effectively across lines of business.
• Coordinate and schedule meetings both internal and external for Affiliate, Content Sales, and Transactional teams, including agenda preparation and managing catering within budget.
• Handle travel arrangements and accommodation bookings aligned with the company’s travel and expense policies, ensuring cost-effective itineraries.
• Process and organize expense claims accurately and within required timeframes, completing all related technical training.
• Supervise administrative systems such as SAP and Condeco, provide miscellaneous operational support to leadership, and liaise with staff, suppliers, and clients as necessary.
• Assist with organizing events, screenings, and departmental functions for the wider Platform Distribution leadership team and provide general support.
• Serve as the central administrative contact for the Platform Distribution team, ensuring prompt and professional query resolution and maintaining and improving filing systems.

Required Qualifications and Skills

• Proven experience supporting senior executives as a Personal Assistant.
• Proficiency with MS Office suite, SAP, Concur, and related administrative tools.
• Experience operating in a fast-paced environment within a large multinational corporation.
• Excellent verbal and written communication skills with the ability to tailor messaging appropriately.
• Self-motivated and able to work independently with minimal supervision to accomplish objectives.
• Exceptional multitasking ability managing multiple stakeholders concurrently.
• Flexible and adaptive to shifting demands to ensure deliverables are met on time.
• Strong attention to detail, capable of managing nuanced information accurately.
• Team-oriented with excellent interpersonal skills and consideration for colleagues' needs.
• Effective problem-solving skills through efficient decision-making.
• Desirable proficiency in MS Office applications.

Work Schedule and Location

This role is office-based in London Hammersmith for four days each week, with one day remote from home either Monday or Friday.

Benefits and Perks

• 25 days of annual leave.
• Private medical and dental insurance.
• Complimentary entry to Disney parks for the employee and their family and friends.
• Discounts on selected Disney products, food and beverage at resorts, and tickets.
• Generous parental and guardianship leave policies.
• Access to Employee Resource Groups focused on Women, Mosaic, PRIDE, disability and neurodiversity (ENABLED), and Mental Health and Wellbeing (TRUST).

Equal Opportunity Commitment

The Walt Disney Company is dedicated to creating a diverse and inclusive workplace. We seek to employ individuals representing a range of backgrounds and experiences. Accommodations for individuals with disabilities are available throughout the application and employment process upon request.