Part-Time Executive Assistant & Office Manager

About the Role

Join a fast-growing, innovative AI company in London as a Part-Time Executive Assistant & Office Manager. This role is critical for ensuring smooth office operations alongside providing high-level support to senior executives within a dynamic and collaborative setting.

Key Responsibilities

• Manage daily operations of the London office ensuring an organised, well-maintained, and functional workspace.
• Maintain effective relationships with vendors, suppliers, service providers, and building management to meet office requirements.
• Coordinate meeting room bookings, setups, hospitality, and organise office events including team socials and company gatherings.
• Plan and manage team offsite events, handling venue selection and logistics.
• Support the planning and implementation of an upcoming office relocation.
• Provide comprehensive executive assistance to the VP of Sales and Head of AI Strategy, including complex diary management across multiple time zones.
• Arrange global travel itineraries, manage prioritized inboxes, prepare meeting agendas and presentations, and take minutes for weekly leadership meetings, ensuring action tracking.
• Serve as a liaison among the London, San Francisco, and New York offices, coordinating meetings with various internal and external stakeholders.

Candidate Profile

• Experience in executive assistance, office management, or similar administrative support roles.
• Proficient in managing busy, international schedules and travel plans.
• Highly organised with meticulous attention to detail and confident engagement with senior leadership.
• Proactive problem solver with strong anticipation of needs.
• Excellent written and verbal communication capabilities.
• Ability to thrive in a fast-paced, growth-oriented environment.
• Strong skills in Microsoft Office and/or Google Workspace.

What We Offer

• An autonomous role with diverse responsibilities and significant impact.
• Engagement with senior leadership and insight into core business operations.
• A supportive, innovative, and collaborative workplace culture.
• The chance to contribute meaningfully to a rapidly expanding company at an exciting phase.

Additional Information

• Location: London, Office-Based
• Employment Type: Part-Time